The document you need to have notarized will go through 5 steps before completion and return. Let’s explore the notarization process and see what those 5 steps entail.
Step 1: Submit Documents
Submit your documents for notarization to the Notary Office during business hours
Compile the necessary documents for notarization and bring them to the Notary Office during their business hours. They accept documents from Monday to Friday, 8 AM to 12 PM in the morning and 1 PM to 5 PM in the afternoon, and on Saturday mornings from 8 AM to 12 PM.
Step 2: Document Receipt and Inspection
The document receiving department or a Notary Public will receive your documents for notarization
Your documents will be received and inspected according to one of the following two cases:
Case 1: Documents are received through the document receiving department: The receiving department will forward your documents to a Notary Public for inspection of the enclosed papers.
Case 2: Documents are directly received by a Notary Public: The Notary Public will inspect the papers included in the documents you submitted for notarization:
- If your documents are complete and comply with legal regulations, the Notary Public will process them and make a record in the notary ledger.
- If your documents are incomplete, the Notary Public will provide you with a guidance note and request additional documents.
- If your documents lack the legal basis for resolution, the Notary Public will clearly explain the reason and refuse to accept them for notarization.
Step 3: Drafting and Signing the Document
The draft document can be prepared by you or the Notary Public
After your documents have been received and inspected, the next step is drafting and signing the document:
Case 1: The document has been drafted by you: The Notary Public will review the draft and point out any necessary corrections (if any) to you (the notarizing party). If you do not make the corrections, the Notary Public has the right to refuse notarization.
Case 2: The document is drafted by the Notary Public at your request: After determining that the content and intended contract do not violate the law or social ethics, the Notary Public will proceed to draft the contract or transaction.
Once the document is drafted, you can read it yourself or request the Notary Public to read it to you.
- If you request any amendments or additions, the Notary Public will consider and make the changes either on the same day or by scheduling another appointment.
- If you agree with the content of the draft contract, the Notary Public will guide you through the signing process.
Step 4: Certification Signature
Present your original documents for the certification signature process
In this step, the Notary Public will request that you present the original copies of all relevant documents as stipulated for verification before recording the certification and signing the contract, and then forward them to the fee-collecting department of the notary organization.
Step 5: Return of Notarized Documents
After completing the necessary fees, your notarized documents will be sealed and returned
Your documents will be sealed and returned to you after the fee-collecting department of the Notary Office completes the collection of fees, notary fees, and other charges as per regulations.
For further reference: Explore
The above information outlines the general process of notarization. Hopefully, this will be useful to you. Best wishes for good health!
