With the purchase and sale of motorcycles, withdrawing the motorcycle’s dossier is an important procedure. The following article will guide you through the detailed procedure for withdrawing the motorcycle’s dossier.
1 Can the original motorcycle dossier be withdrawn?
The procedure for withdrawing the original motorcycle dossier is also known as the vehicle transfer procedure
The process of withdrawing the original motorcycle dossier, also known as transfer of ownership, involves moving the vehicle to another province or centrally-governed city. After the buyer and seller have completed the motorcycle transaction, either party can initiate this procedure at the agency where the seller previously registered the vehicle.
Withdrawing the motorcycle dossier becomes necessary when the buyer and seller are from different provinces or centrally-governed cities.
Therefore, not all vehicle owners will need to withdraw the original motorcycle dossier. If the motorcycle transaction occurs within the same province or city, the owner does not need to withdraw the original dossier.
2 Timeline for Withdrawing the Original Motorcycle Dossier
There is no specific timeline defined for withdrawing the original motorcycle dossier
As of now, no legal documents specify the timeline for withdrawing the original motorcycle dossier.
Once the buyer and seller agree on the transaction and have a notarized or certified motorcycle sale contract, either party can withdraw the original motorcycle dossier. The buyer can complete this process without the seller being present.
The buyer will need to go to the agency where the seller previously registered the vehicle to withdraw the motorcycle dossier. While it is not mandatory to bring the motorcycle for inspection, the buyer must present the following documents:
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Declaration of vehicle transfer and relocation
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Vehicle Registration Certificate
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Notarized or certified motorcycle sale contract
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National ID or Citizen ID Card of both the buyer and seller
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Household registration book of both the buyer and seller
3 Fees for Withdrawing the Original Motorcycle Dossier
The stamp duty rate for motorcycles is 2%
Currently, no specific documents regulate the fees for withdrawing the original motorcycle dossier. However, reference can be made to the regulations on stamp duty payment when transferring vehicle ownership.
According to Article 7 of Decree 140/2016/ND-CP, the stamp duty rate for motorcycles is 2%.
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For motorcycles of organizations and individuals in centrally-governed cities, provincial cities, and towns where the provincial People’s Committee is located, the first-time stamp duty rate is 5%.
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For motorcycles paying stamp duty from the second time onwards, the rate is 1%.
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If the motorcycle owner has already declared and paid a 2% stamp duty and then transfers it to an organization or individual in a centrally-governed province or city, the stamp duty rate is 5%.
Additionally, when transferring vehicle ownership, if the motorcycle has a 5-digit license plate, the plate will be retained. If the plate has 3 or 4 digits, it must be returned, and the authority will issue a 5-digit plate as per regulations.
4 Procedure for Withdrawing the Original Motorcycle Dossier
Step 1: Execute the Motorcycle Sale Contract and Notarize or Certify the Contract
Execute the motorcycle sale contract and notarize or certify the contract
The buyer and seller will execute the motorcycle sale contract and have it notarized or certified by authorized agencies such as the People’s Committee (for signature certification) or the Public Notary Office (for contract notarization).
Step 2: Withdraw the Original Motorcycle Dossier
Either the buyer or the seller can withdraw the original motorcycle dossier from the Traffic Police Division of the district-level Public Security agency where the vehicle was previously registered.
If the seller is handling the withdrawal, they will need to present their National ID (Citizen ID Card) and household registration book.
If the buyer is handling the withdrawal, they will need the National ID (Citizen ID Card) and a power of attorney from the vehicle owner authorizing the withdrawal of the original dossier.
Step 3: Complete the Vehicle Transfer Procedure and Pay the Stamp Duty
The buyer will go to the Traffic Police Division to complete the vehicle transfer procedure
The buyer will go to the Traffic Police Division of the district where they reside to complete the vehicle transfer procedure and pay the stamp duty at the district-level Tax Department.
The following documents must be submitted for the vehicle transfer:
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Declaration of vehicle transfer and relocation
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Motorcycle sale contract
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Original Vehicle Registration Certificate
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Buyer’s documents such as National ID or Citizen ID Card and household registration book.
4 Some Notes on Withdrawing the Original Motorcycle Dossier
To ensure that the motorcycle undergoing the dossier withdrawal procedure is not involved in any disputes or related to any criminal cases, the buyer should thoroughly investigate the vehicle’s origin and information before withdrawing the original dossier.
When processing the withdrawal of the motorcycle dossier, the authorized agency will typically request the presentation of the original National ID and household registration book for verification. Therefore, it is advisable to have these documents ready for prompt submission.
This article provides a detailed guide on withdrawing the motorcycle dossier. Hopefully, it will be helpful to you!
