PowerPoint Presentation Shortcuts: An Overlooked Goldmine

Why PowerPoint Keyboard Shortcuts Are Essential

PowerPoint is widely used to present content, ideas, and plans in a more visual, engaging, and creative way. However, while familiarizing ourselves with this software, we often pay less attention to the convenient keyboard shortcuts. In this article, let’s explore PowerPoint presentation keyboard shortcuts that will help you deliver smooth and professional presentations.

1. Benefits of Using PowerPoint Keyboard Shortcuts

1.1. Quick and Convenient Operations

Instead of having to open each menu on the toolbar to search for commands, features, or tools, you can simply use a combination of 2-3 shortcut keys to execute commands quickly.

Most shortcut key combinations are assigned to common functions or operations. Therefore, once you become familiar with these shortcuts, you’ll save considerable time when using PowerPoint.

1.2. Demonstrates Professionalism

Through simple and quick actions, you’ll show your familiarity and proficiency with the presentation software and the tools you use. This will make a positive impression on those around you.

2. Summary of PowerPoint Presentation Keyboard Shortcuts

2.1. List of Keyboard Shortcuts for PowerPoint Presentations

– **F5:** Start the presentation from the first page. > The interface switches to presentation mode, and you’ll use the slide transition and animation control keys as set up.
– **Shift + F5:** Start the presentation from the current page. > The interface switches to presentation mode, and the content displayed will be the page you selected in edit mode.
– **ESC:** Exit presentation and return to the regular edit interface.
– **Arrow keys (up, down, left, right):** Run effects or change slides (pages) in presentation mode.

– **N:** Move to the next slide (page), skipping animations on the current page.
– **P:** Go back to the previous slide (page), replaying from the first animation effect of the page.
– **B:** The screen turns black when you want to pause the presentation.
– **W:** Light up the screen again, the opposite of the above action.
– **S / +:** Enable or disable the automatic presentation mode. If you don’t set anything else, the presentation will automatically run effects and change pages according to the default time.

2.2. List of Keyboard Shortcuts for Text Editing

– **Ctrl + A:** If you have not selected a specific page, this shortcut key will help you select all slides. If you have selected one page, the shortcut key will help you select all details/components on that slide.
– **Ctrl + M:** Create a new slide right after the currently selected slide.
– **Ctrl + T:** Open the font formatting dialog box.
– **Ctrl + I:** Adjust the format of the selected text paragraph, changing it to italics.
– **Ctrl + B:** Adjust the format of the selected text paragraph, changing it to bold.

– **Ctrl + “+”:** Create subscripts in chemical formulas.
– **Ctrl + F:** Open the search dialog box (Find), used to search for keywords or text paragraphs.
– **Ctrl + H:** Open the replace dialog box (Replace), used when you want to change text/characters to another text/character paragraph.
– **Ctrl + K:** Insert a link to the selected component.
– **Ctrl + Y:** Repeat the previous action.
– **Ctrl + Del:** Delete a word after it while editing text.

2.3. List of Keyboard Shortcuts for Common Operations

– **Ctrl + N:** Open a new Windows window/create a new presentation file.
– **Ctrl + D:** Duplicate the current slide, copying everything from components, formats, and motion effects.
– **Ctrl + S:** Save the file
– **Ctrl + P:** Open the print preparation dialog box
– **Shift + F9:** Enable/disable the grid on the presentation page, helping to align the positions of elements on each slide.

3. Conclusion

This article has provided you with a relatively comprehensive summary of common PowerPoint presentation keyboard shortcuts. Try applying these shortcuts/shortcut key combinations to your presentation files.

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See more:

– Quick and Easy Guide to Using PowerPoint Online
– Tips for Creating Beautiful, Professional PowerPoint Presentations in Just 8 Steps