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Customs Clearance Procedures for Processed Goods

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6 September, 2024

What documents are required for customs procedures for processed goods? Where are the customs procedures for processed goods carried out? These are the basic questions that many people wonder about. So, follow this detailed article about customs procedures for processed goods.

1Documents to Prepare

Documents to be Prepared

– Documents to be prepared to carry out customs procedures for processed goods:

+ Export and import customs declaration.

+ According to Article 24 of the Law on Customs, accompanying documents to the declaration (in electronic or paper form)

– Number of dossiers: 01 copy in paper or electronic form.

2Customs Procedures and Process for Processed Goods

Procedures and Process

The customs procedures and process for processed goods consist of the following steps:

Step 1: Notify the Processing Contract

To notify the processing contract to the customs officer, you need to prepare the following documents:

– Processing contract and contract appendices, if any.

– Business registration certificate.

– Tax code registration certificate.

Next, the customs officer will receive, check the completeness, synchronization, and legality of the processing contract; assign a contract receipt number, and clearly state the date of receipt.

Step 2: Declare the Norms

The processing norms include:

– Norms for raw material usage refer to the necessary and actual amount of raw materials used to produce one unit of the product.

– Norms for consumable usage refer to the actual amount consumed to produce one unit of the product.

– The ratio of raw material or consumable loss is the actual loss of raw materials or consumables, including natural losses, losses due to the creation of scrap and defective products, calculated as a percentage of actual production norms or compared to raw material usage norms or consumable usage norms.

– Before production, the organization must establish expected usage norms and loss ratios for each product code.

– The representative of the individual or organization must take responsibility for the accuracy of the usage norms.

– The processing merchant needs to notify the norms, raw material codes, technical parameters, etc.

Step 3: Import Raw Materials

Import

To import raw materials, follow these steps:

– Receive, register, and channel the declaration.

– Check the customs dossier.

– Inspect the goods.

– Pay customs duties and fees.

– Manage and complete the dossier.

Step 4: Export Finished Products

– Manage and complete the dossier.

– Pay customs duties and fees.

– Inspect the goods.

– Check the customs dossier.

– Receive, register, and channel the declaration.

Step 5: Settle the Processing Contract

– First, submit a complete and valid settlement dossier:

+ Application for settlement.

+ Summary table of imported raw materials and consumables.

+ Summary table of processed products.

– Next, make a settlement decision:

+ Receive the settlement dossier.

+ Check the completeness and validity of the settlement dossier.

+ Make a decision to settle the processing contract

– Fee: VND 20,000 according to Circular No. 172/2010/TT-BTC

– Time limit for settlement:

+ Within 08 working hours for the form of partial physical inspection of goods according to probability.

+ Within 02 working days for the form of physical inspection of the entire lot.

+ In case the form of physical inspection of the entire lot is applied, and the exported and imported goods are large in quantity and complicated to inspect, the inspection time can be extended but not exceeding 08 working hours.

3Location for Customs Procedures for Processed Goods

Location for Customs Procedures for Processed Goods

For Export Procedures

For goods that are processed products, organizations and individuals can choose to carry out procedures at a convenient Customs Branch.

For Import Procedures

– For goods that are raw materials, consumables, machinery, and equipment imported for processing, organizations and individuals can choose to carry out import procedures at one of the following Customs Branches:

+ Customs Branch where the organization or individual has its head office or branch office or production facility;

+ Customs Branch at the export-import port established in the inland;

+ Customs Branch managing processed goods under the Department of Customs where the production facility or import gate is located.

4Agency Implementing Customs Administrative Procedures

Agency Implementing Customs Administrative Procedures

– Authorized agency:

+ Receive, check the conditions for registration of declaration, registration, and channeling of declaration: General Department of Customs, Provincial/City Customs Department.

+ Check paper dossiers, inspect goods: Customs Branch

– Agency or individual authorized or assigned to perform (if any): Customs Branch.

– Directly performing agency:

+ Receive, check the conditions for registration of declaration, registration, and channeling of declaration: General Department of Customs, Provincial/City Customs Department;

+ Check paper dossiers, inspect goods: Customs Branch

– Coordinating agency (if any): None.

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Frequently asked questions

The customs clearance procedure for processed goods can vary depending on the country and the specific regulations in place. However, some standard steps are involved in the process. These include providing detailed documentation, such as commercial invoices, packing lists, and certificates of origin, ensuring compliance with import regulations and product-specific requirements, and arranging for a customs examination if required by the authorities.

The documents required for customs clearance of processed goods typically include commercial invoices, which detail the value and description of the goods, packing lists specifying the quantity and type of items in the shipment, and certificates of origin verifying the country of manufacture or processing. Other documents, such as import licenses, letters of credit, and compliance certificates, may also be necessary depending on the nature of the goods and the importing country’s regulations.

Yes, perishable processed goods often require special attention during customs clearance to ensure they remain within acceptable temperature ranges and are handled promptly. Providing detailed documentation, including health and sanitary certificates, and coordinating with customs brokers or agents who are experienced in handling perishable goods can facilitate a smoother clearance process for these types of products.

A customs broker or agent is a licensed individual or company that acts as a representative of the importer or exporter during the customs clearance process. They possess expertise in customs regulations and procedures and can assist in preparing and submitting documentation, calculating and paying duties and taxes, and communicating with customs officials on behalf of their clients, helping to streamline the clearance process and ensure compliance with applicable laws.

To minimize delays, it is crucial to ensure that all documentation is accurate, complete, and submitted in a timely manner. Working with a reputable customs broker or agent, providing clear and detailed product information, and staying informed about the latest customs regulations and requirements can also help facilitate a smoother and more efficient clearance process.