Fast and Easy Way to Insert a Signature in Excel – Latest 2023

Benefits of Adding a Signature to Excel

Adding a signature to Excel can:

•  Help identify the author of the Excel file. 
•  Establish copyright and restrict content copying. 
•  Add a professional touch to your work. 

Through this, you can see the usefulness of adding a signature. But how do you add or delete a signature in Excel? Below, I will share with you the quickest and simplest way to add a signature to Excel.

How to Create a Signature in Excel

Assuming you have a file named “Payroll of Collaborators for August 2022” as shown in the image below. You want to add the signature of the accountant Tran Lan Phuong to this file, then you perform the following steps to add a signature:

Step 1: First, open the Excel file where you want to add the signature, then select the “Insert” tab on the toolbar, find the “Signature Line” option, and choose “Microsoft Office Signature Line”.

Step 2: The Signature Setup dialog box will appear. Enter your signature information into the dialog box. Specifically:

• Suggested signer: This is where you enter your name or the name of the person who needs to sign.
• Suggested signer’s title: This is where you enter the job title.
• Suggested signer’s e-mail address: This is where you enter the email address.
• Instructions to the signer: These are the instructions for the signer.
• Allow the signer to add a comment in the Sign dialog: Check if you want to add a note to the signature or not. 
• Show the sign date in the signature line: Show the date when you create the signature.

After completing all the information, you select “OK” to confirm.

Step 3: At this point, the signature is created, and you just need to move the signature to the desired position.

How to Insert an Image Signature into Excel

Step 1: Double click on the created signature. The “Get a Digital ID” digital ID dialog box will appear. Select “Create your own digital ID” and click “OK” to confirm.

Step 2: The “Create Digital ID” dialog box appears. Enter all the required information into the dialog box.

In which: 

• Name: Enter your name
• E-mail address: Enter the email address
• Organization: Enter the company or organization information
• Location: Enter the company or organization’s address

After confirming that all the information is complete, press “Create” to create the information.

Step 3: The “Sign” dialog box will appear. Choose “Select Image” to select the signature image to add.

Step 4: After selecting the desired signature image, choose “Sign” to add the signature. 

Step 5: The “Signature Confirmation” dialog box will appear. Press OK to confirm. 

Step 6: Excel will return the file with the inserted signature as shown in the image. If you want to make changes, click on “Edit Anyway”.

How to Delete a Signature in Excel

Step 1: To delete a signature, right-click on the signature you just pasted and then press the Delete key. Excel will send you a confirmation message asking if you want to delete the signature. Press OK to delete. 

Step 2: At this point, Excel will return the file without the signature for you.

The method of adding a signature to Excel explained above is performed on the Windows operating system and applies to Excel versions 2003, 2007, 2010, 2013, 2016, and 2019, Office 365, and macOS with similar functionality.

If you also need a laptop model that can serve office needs well, immediately refer to the link below, there are many models with reasonable prices and diverse brands and designs for you to choose from.

• Laptop

• Master the simple and detailed formatting in Excel
• How to create and edit Headers and Footers in Excel