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5 Simple Ways to Convert Word to Excel without Downloading Additional Software

Converting Word to Excel can be extremely useful when you have a Word file with tabular data that requires complex calculations, and only Excel has the necessary tools. If you are unsure how to do this, you can refer to the guide below.

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24 October, 2023

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Are you looking to transfer Word data to Excel while maintaining the original formatting? Of course, manually retyping the data from scratch cannot guarantee this and requires more professional methods. Below is a compilation of 5+ simple ways to transfer Word to Excel with available commands and some free tools. Check it out.

Transfer Word to Excel Using the Copy – Paste Special Command

Using the Copy – Paste Special command is a method that many people apply when they want to copy data from Word to Excel. The advantage of this method is that it can be done even when the computer is not connected to the Internet. However, this method is only fast when the amount of data to be copied is small or contiguous.

The steps are as follows:

Step 1: Open the Word file containing the data you want to convert > Highlight the data you want to convert > Right-click and select Copy.

Step 2: Open the Excel file, place the cursor in the desired location > Right-click, select Paste Special.

Step 3: The Paste Special dialog box appears, you select HTML > Select OK.

Step 4: Immediately after, the data will be transferred to Excel with a format similar to that in the Word file.

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Frequently asked questions

You can easily convert Word to Excel without additional software by using one of these 5 simple methods: copy and paste, save as PDF, use online converters, utilize Google Sheets, or leverage the power of Microsoft Word’s Mail Merge feature.

The copy-and-paste method is a straightforward approach where you copy content from your Word document and paste it into an Excel spreadsheet. Ensure that your Word content is well-formatted and structured before pasting, as this affects how it appears in Excel.

Saving your Word document as a PDF is an excellent way to maintain its formatting. Once you have the PDF, you can open it in Google Sheets, which will automatically convert the PDF into an editable Excel spreadsheet.

Yes, online converters are a convenient option. Upload your Word document to a reliable online converter tool, choose the ‘Convert to Excel’ option, and download the converted Excel file. Make sure to use trusted websites for this method.

Google Sheets is a powerful tool that can open and convert various file formats, including Word and PDF. Simply upload your Word document to Google Drive, right-click on it, and select ‘Open with’ > ‘Google Sheets.’ The content will automatically appear in an editable spreadsheet format.

Absolutely! Mail Merge is a fantastic feature for converting Word data into Excel. Set up your Word document as a Mail Merge data source, create labels, and then export the data to Excel. This method is especially useful when dealing with large amounts of data.