5 Simple Ways to Transfer Excel to Word: Office Workers Must Know Tricks

Converting Excel to Word or Word to Excel are basic office tricks but they can be very helpful in your workflow if you often use Microsoft Office applications.

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If you work in an office, there are times when you need to convert data between different document files. It’s easy to do when the files are in the same format, but what about converting from Excel to Word? How do you preserve the formatting of the data without having to realign everything? This article will summarize 5 simple and quick ways to convert Excel to Word.

Why convert Excel to Word?

The first benefit of converting data from Excel to Word is to save time. Excel is an efficient tool for calculations. Therefore, instead of creating tables and doing calculations in Word, many people prefer to do it in Excel and then copy the table from Excel to Word. In this case, the methods of converting Excel to Word will help you transfer the data quickly in minutes instead of sitting and entering each number.

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In addition to saving time on data entry, you also save the effort of alignment and formatting. The methods of converting Excel to Word allow you to copy the table while preserving the original formatting and fitting it to the page size in Word. In just a few minutes, you will have a beautiful and professional data table in a Word file.

Converting Excel to Word is also useful when you need to present data evidence in your report. Data processing is usually done in an Excel file, but interpretation and reasoning are done in a Word file. At this point, converting Excel to Word will help you place the collected data tables in the necessary positions in the Word file to support your arguments.

5 simple ways to convert Excel to Word

There are many ways to convert data from Excel to Word, such as using command syntax, online websites, or software. Here are 5 quick and simple ways, without the need to download any additional applications to your computer.

1. Convert Excel to Word using the Copy – Paste Special command

Using the Copy – Paste Special command is the fastest way even when the computer is not connected to the Internet. Here are the steps:

Step 1: First, you need to open the Excel file containing the data you want to convert to Word > Select the data you want to convert > Right-click and select Copy (Or use the shortcut Ctrl + C).

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Step 2: Open the Word file to receive the data > Place the cursor at the desired position > Select the Home tab on the Menu bar > Click on Paste > Select Paste Special (or press the shortcut Alt + Ctrl + V).

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Step 3: When the Paste Special window appears, select Microsoft Excel Worksheet Object > Click OK.

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Step 4: To adjust the width of the worksheet, select the worksheet and place the cursor on the bottom right corner > Hold down the left mouse button and drag it out until you are satisfied, then release the mouse.

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You can directly edit the copied data from Excel in the Excel interface by double-clicking on the data area and editing it. To finish editing, simply move the cursor out of the empty area to exit.

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2. Convert Excel to Word using the Copy – Paste – AutoFit command

The second method of converting Excel to Word also uses the available command syntax, specifically:

Step 1: Select the data in the Excel file > Press the Ctrl + C shortcut (or right-click and select Copy) to copy.

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Step 2: Open the Word file > Right-click and select Keep Source Formatting in the Paste Options section (or press the Ctrl + V shortcut) to paste.

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Step 3: Place the cursor at any position in the data table > Select the Layout tab on the Menu bar > Select AutoFit > Select AutoFit Window to automatically adjust the table size to fit the Word document.

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3. Convert Excel to Word on the Convertio.co website

Convertio is a website dedicated to online file format conversion. It supports various types of formats and integrates with cloud storage services such as Google Drive, Dropbox to retrieve source files and choose a destination for converted files. Moreover, a great advantage of this website is that it supports Vietnamese language, so everyone can understand and use it easily.

To convert Excel to Word using the Convertio.co website, follow these steps:

Step 1: Open a web browser on your computer and access the website here > Click on Select File to upload the Excel file to be converted. Here, you can choose to upload files from your computer, Drive, or Dropbox.

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Step 2: Select the file and click Open.

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Step 3: After the file is successfully uploaded, in the To section, select Document > Choose DOC to convert to Word, then click Convert.

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Step 4: Wait a few seconds for the conversion process to complete, then you can choose Download to save the Word file to your computer. That’s it.

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4. Convert Excel to Word on the Smallpdf.com website

If you frequently work with PDF files, you are probably familiar with the Smallpdf website. This website also supports conversions between different file formats, making it very useful. Smallpdf supports multiple languages, does not charge any fees, does not require registration, and can be used with any computer with an Internet connection.

To convert Excel to Word on Smallpdf.com, do the following:

Step 1: Go to the web browser and access the Smallpdf website at this address > Select Tools > Select Excel to PDF.

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Step 2: Click on CHOOSE FILES. You can upload Excel files from your computer, Drive, Dropbox, or Smallpdf (Pro account required to upload from Smallpdf).

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Step 3: Select the file and click Open, then wait a moment for the file to be uploaded and converted.

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Step 4: Next, you will convert the PDF to Word by clicking on Export To > Select Word (.doc).

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Step 5: The conversion process will take place in a few seconds, then you can select Download file to save the Word file. Done.

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5. Convert Excel to Word using PDFmall.com

Similar to Smallpdf, PDFmall.com is also a free online file conversion website. The advantage of this website is that you can choose between multiple languages, so you will not have difficulty understanding the meanings of the tools. Students and office workers should know about this website, as it will be very useful for your study and work.

To convert Excel to Word on PDFmall.com, follow these steps:

Step 1: Access the website at this address using a web browser on your computer, then select the Vietnamese language for better understanding.

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Step 2: Click on Select File > Select From my computer to upload the Excel file from your computer.

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Step 3: Select the Excel file > Click Open.

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Step 4: After the file is uploaded, click Convert Now to convert the Excel file to Word, then click the Download arrow.

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Dealing with font errors when converting Excel to Word

Sometimes, converting from Excel to Word can result in font errors inside the data. So how do you fix this?

Before addressing this issue, you need to determine which character set your data belongs to among the following character sets:

  • TCVN3 character set: The characteristic is that fonts belonging to this character set will have a dot . (period) in front. For example: .Vn like .Vn Time, .VnArial, etc.
  • VNI Windows character set: The characteristic is that fonts belonging to the VNI Windows character set will start with VNI-. For example: VNI- like VNI-Disney, etc.
  • Unicode character set: Basically, fonts that do not belong to the two character sets above belong to the Unicode character set. For example: Arial, Times New Roman, etc.

To fix font errors, do the following:

  • Step 1: Copy the text that has font errors.
  • Step 2: Right-click the Unikey icon, select Tools…[CS+F6].
  • Step 3: Select Invert character set to switch Source to VNI Windows, Destination to Unicode > Click Convert.

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Conclusion

Those are 5 detailed methods to convert Excel to Word quickly without the need to download any additional applications. Hopefully, this guide will help you convert data to assist in faster work processing. If you encounter any problems during the process, please leave a comment below for FPT Shop to assist you.

Frequently asked questions

There are a few straightforward methods to transfer data from Excel to Word. You can copy and paste the data directly, use the ‘Mail Merge’ feature in Word, or save the Excel file as a CSV or TXT file and then open it in Word. Additionally, you can also use the ‘Object’ feature in Word to embed an Excel spreadsheet into your Word document.

To maintain the table format when copying and pasting from Excel to Word, you can use the ‘Paste Special’ option. Simply copy the data from Excel, go to Word, click on ‘Paste Special’ and select ‘Microsoft Office Excel Worksheet Object’ or ‘Unformatted Text.’ This will retain the table structure in your Word document.

Yes, Mail Merge is a useful feature for transferring data from Excel to Word. First, prepare your Excel spreadsheet with the data you want to transfer. Then, open Word and go to the ‘Mailings’ tab. Click on ‘Start Mail Merge’ and select ‘Letters.’ Set up your main document, connect to your Excel data source, and then match the fields. Finally, preview and complete the merge to transfer the data into your Word document.

To save an Excel file in a format compatible with Word, go to the ‘File’ menu and choose ‘Save As.’ From the available formats, select either ‘CSV (Comma delimited)’ or ‘Text (Tab delimited).’ Name and save the file, and then you can open it in Word, where it will retain a table-like structure.

Yes, you can use the ‘Object’ feature in Word to embed an Excel spreadsheet. Go to the ‘Insert’ tab in Word and click on ‘Object.’ From the options, select ‘Create from File’ and browse for your Excel file. Make sure to check the ‘Link to file’ box if you want the embedded spreadsheet to update dynamically with changes made in the original Excel file.

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