Many of us have questions about the process of consolidating Social Insurance books when we have more than one, right? Today, we will guide you through the detailed process of consolidating your Social Insurance books through the following article.
1 Why do some people have more than one Social Insurance book?
According to Clause 2, Article 18 of the 2014 Social Insurance Law, employees participating in Social Insurance will be issued and managed with a Social Insurance book. Accordingly, each employee is only issued one unique Social Insurance book and is also only assigned one Social Insurance identification number issued by the Social Insurance agency, which is recorded in the book.
However, because employees work in multiple places and simultaneously use their identity card and citizen identification card when applying for Social Insurance, there will be cases where an employee is issued two or more Social Insurance books.
Why do some people have more than one Social Insurance book?
2 Regulations on Consolidating Social Insurance Books
According to Clause 4, Article 46 of Decision 595/QD-BHXH: “If a person has two or more Social Insurance books with non-overlapping contribution periods, the Social Insurance agency shall collect all the books, complete the database, and print the contribution and benefit periods of the Social Insurance and unemployment books into a new book.”
Therefore, participants in the Social Insurance program with two or more Social Insurance books need to consolidate them into one unique book for convenient management of the contribution and benefit process by the Social Insurance agency.
Regulations on Consolidating Social Insurance Books
3 Procedure for Consolidating Social Insurance Books through the Employer
Preparation of documents:
- Declaration of participation and adjustment of Social Insurance and health insurance information (Form TK1-TS)
- All employee’s Social Insurance books
Implementation steps:
Procedure for Consolidating Social Insurance Books through the Employer
4 Procedure for Consolidating Social Insurance Books when Employees Directly Submit the Documents
Preparation of documents:
- Declaration of participation and adjustment of Social Insurance and health insurance information (Form TK1-TS)
- Social Insurance books to be consolidated
Implementation steps:
- Via electronic transactions: Employees register to receive a verification code and send the electronic documents to the Public Service Portal of Vietnam Social Insurance or through an I-VAN Organization (if registered to use I-VAN services); if unable to convert paper documents to electronic format, send the paper documents to the Social Insurance agency via postal services.
- Via Postal Services
- Submit directly to the Department of Receiving Documents of the Social Insurance agency where the employee is managed or resides, or at the Administrative Service Centers at all levels.
Procedure for Consolidating Social Insurance Books when Employees Directly Submit the Documents
5 Frequently Asked Questions about the Procedure for Consolidating Social Insurance Books
What is the time limit for resolving Social Insurance procedures?
After preparing the necessary documents, employees can submit them to their employer or directly to the Social Insurance agency. After receiving the request for consolidating Social Insurance books, the Social Insurance agency must resolve it within 10 days from the date of receiving sufficient documents as prescribed. If verification of the contribution history in other localities or multiple units is required, the resolution time shall not exceed 45 days.
Where can I apply for the consolidation of Social Insurance books?
Employees need to go to the district-level Social Insurance agency where they participate in Social Insurance or where they used to reside if they have stopped participating in Social Insurance.
Frequently Asked Questions about the Procedure for Consolidating Social Insurance Books
We have just provided a detailed guide on consolidating Social Insurance books for employees with two or more books. Hopefully, you have found this article helpful.
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