Technology

The quickest method to transfer data from one sheet to another in Excel

Linking sheets not only saves you time and effort, but also helps you create powerful and reliable spreadsheets to support business decisions and projects. Keep reading below to learn how to retrieve data from one sheet to another!

Administrator

26 December, 2023

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In the world of work and project management, working with data and information from multiple sources is an essential part of daily life. Excel, the most popular tool on the computer in this field, provides a range of powerful features for creating and managing data, most importantly the ability to link sheets. The simple instructions below will help you quickly get data from one sheet to another in Excel, optimizing your work.

1. When do you need to link data between sheets in Excel?

There are many cases when you need to get data from one sheet to another in Excel. Here are some common situations where linking data between sheets is necessary:

Combine data from multiple sources: When you need to consolidate data from multiple sources or different documents into one common dataset.
Automatic data updates: When you want data on one sheet to update automatically when changes occur on another sheet.
Data splitting: When you want to split data into multiple sheets for easier management.
Security and access rights: When you want to manage access rights to data. By separating data into different sheets, you can control access rights in detail.
Performance optimization: When working with a large amount of data, splitting data into sheets can help optimize work performance. When you only need to work with a specific part of the data, you can load faster and work more efficiently.

In summary, getting data from one sheet to another in Excel often occurs when you need to consolidate, update, split, or manage data efficiently and organizationally.

2. How to link data, connect data from 1 cell between 2 sheets

To link data from a specific cell in one sheet to a cell in another sheet in Excel, you can use the formula:

=SheetName!CellAddress.

Here are the specific instructions:

SheetName: First, you need to know the name of the sheet you want to link data from. Make sure you have named the sheet to make referencing easier.
CellAddress: This is the address of the cell you want to link data from. It includes the column name and row number, for example: A1, B2, C3, and so on.

Assuming you have two sheets: Sheet1 and Sheet2. You want to get the value from cell A1 on Sheet1 and display it in cell B2 on Sheet2. You can do so as follows:

Step 1: On Sheet2, select cell B2 (or any cell you want to display the value).

Step 2: Enter the following formula:

=Sheet1!A1

When you do this, the value from cell A1 on Sheet1 will appear in cell B2 on Sheet2. Any changes to cell A1 on Sheet1 will also be automatically updated in cell B2 on Sheet2.

So, you have completed the operation of getting data from one sheet to another using the method of linking data from 1 cell between 2 sheets quickly and easily.

3. How to link data, connect data from multiple cells between 2 sheets

Step 1: First, on the source sheet (the sheet containing the data you want to copy), click the mouse to select the cells you want to copy. Copy the data by pressing Ctrl + C.

Step 2: Go to the destination sheet (the sheet where you want to paste the data) and select the target cell for the copied data. Paste the data by pressing Ctrl + V.

Step 3: Next, you click on the Home tab → Select Paste → Then choose Paste Link to link the data between the 2 sheets.

When you use Paste Link, Excel will create a link to the data in the source sheet. This means that if the data in the source sheet changes, the data in the destination sheet will also be automatically updated to reflect those changes.

Note: Paste Link will create links between specific cells that you have copied, so make sure the destination cell is selected before performing Paste Link.

As you can see, getting data from one sheet to another in Excel is a powerful and important skill for anyone working with data or spreadsheets. It allows you to consolidate, analyze, and understand data more effectively, helping you make smart decisions and easily manage information. Don’t forget to share the article with your friends and family so they know too!