Technology

What is Email? Discover the concept of email and the benefits of email addresses.

What is email? Also known as electronic mail, email is a popular and important electronic communication tool in modern life. Replacing traditional mail, email allows users to quickly send and receive messages, documents, images, and attachments over the internet.

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8 January, 2024

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What is email? It is one of the most popular forms of communication on the internet, offering many benefits and conveniences for internet users. In this article, we will explore in detail the concept of email, how to create an email address, and the simple process of creating an account on various devices, from mobile phones to personal computers. Join FPT Shop to discover the world of electronic communication through this article!

What kind of mail is email?

Starting the journey of discovery, we will learn what email is. Usually abbreviated as email, it is not only a simple method of exchanging information between users of technological devices, but it has also become a popular communication tool, widely used in all aspects of life.

We can consider email as a basic bridge, indispensable in the communication of government, business, commerce, education, and many other fields. This method works on both the Internet and the local network, playing an important role in connecting people and organizations.

What kind of email address is it?

After exploring what email is, we will move on to learning about the email address, an important aspect of the email system. In Vietnam, the regulations on email addresses are detailed in Article 3 of the 2015 Law on Cyber Security.

An email address is not only a means of transmitting information on the network, but it also includes a phone number, an Internet connection address, and similar elements.
It is divided into two main parts: the mailbox name and the domain name.
A special point is the appearance of the @ sign separating the mailbox name and the domain name. For example, an email address will combine a mailbox name that the user sets and writes without accents before the @ symbol, along with the domain name of the webmail service they are using.
For example, outlook.com for Microsoft Outlook service or gmail.com for Google-Gmail service.

The conveniences of email

From the definition of what email is, let’s explore some of the benefits that this technology brings to users. Compared to traditional mail communication, email is both fast and offers significant advantages for users.

Fast and flexible information exchange speed is one of the most obvious benefits. Not affected by geographical or environmental issues, with just one click, an email can be sent and received immediately, a very simple and effective operation.

Another advantage is that using email does not incur express delivery fees. Information is transmitted over the Internet and does not incur any costs. Users can send emails from anywhere, on any device, as long as they have an internet connection. Mobile phones, laptops, computers, or iPads, all can be used to send emails immediately.

A notable advantage of email is its ability to handle various types of information such as files, data, audio, images, and videos with large capacity. It opens up creative and diverse ways to communicate messages through email.

The legal value of email according to Vietnamese law

After exploring the basic aspects of email, we will discuss the legal value according to Vietnamese law. Currently, the legal system has clearly defined regulations on information transactions through email, especially in Article 10 of the Law on Electronic Transactions, where email is defined as one of the forms of data message expression.

Articles 12 and 13 of this Law continue to provide regulations on the legal value of email, affirming that it will have the same value as an original document. The conditions for electronic information to have equivalent value to the original document are clearly described as follows:

Firstly, the content of the email must be maintained intact from its initiation, without changes, except for changes in form during the transmission or storage process.
Secondly, the content in the email can be accessed and used as a complete form when necessary. Article 14 of the Law on Electronic Transactions focuses on the reliability of electronic messages, based on how the email is initiated, stored, and transmitted. Ensuring the integrity of the email, identifying the email initiator, and other factors will determine the reliability of the message.

To avoid lost mail and unwanted trouble, the sender needs to choose the correct email address, notify the recipient, and propose confirmation after sending.

Although email is legally valuable as a document, in practice, important documents are still often sent on paper through postal services for confirmation. In case of disputes, the sender needs to have evidence of successful email delivery and familiarize themselves with the legal process to ensure the legal value of the email.

Simple guide to creating an email account

After having an overview of email, its conveniences, and legal value, FPT Shop will guide you on how to create an email in the simplest and quickest way with a specific example on Gmail. Here are simple steps to register for a Gmail account:

Step 1

Users start by accessing the Gmail homepage, which can be done by clicking here.

Step 2

On the Gmail interface, click on the blue “Create Account” button to start the registration process.

Step 3

Next, you will need to fill in personal information in the registration form, including:

Full Name: First, enter your full name or use a nickname if you prefer.
Username: Choose a username that is unique from other Gmail accounts. Use 6 to 30 characters, including letters, numbers, and periods. Choose a name that is easy to remember and familiar to you.
Password: Set a password with at least 8 characters, combining uppercase letters, lowercase letters, numbers, and special characters to enhance security.
Date of Birth: Enter your date of birth. Note that to create a Gmail account, you must be over 13 years old.
Gender: Select your gender (male, female, or other option).
Mobile phone number: Although not mandatory, you should enter your phone number to enhance security and facilitate account verification.
Current email address: Not required, but you can enter your current email address if desired.
Prove you’re not a robot: Enter the verification code in the provided box to prove that you are not a robot.
Location: Select Vietnam as your location and press “Create Account” to complete the registration process.

After completing this step, you just need to access Gmail on your phone or the web link on your computer and log in to use your new account.

Conclusion

The article has provided information on what email is, including the basic definition and important characteristics such as email address, conveniences of use, and the legal value of email. From there, readers can have a clearer understanding of the importance of email in modern communication. Hopefully, the article has provided sufficient and necessary information and will help readers have an overall, detailed, and deep understanding of email, while also encouraging them to take advantage of the conveniences that email brings in their daily lives.