Quickly Attach an Email in Outlook with Just a Few Simple Steps

During work and communication via email, sometimes you will need to attach files or documents to your email. Instead of describing the content or taking screenshots, a more effective and professional solution is to attach the file to a new email. If you are struggling with how to attach an email in Outlook – one of the leading email services in the world, this article will provide you with detailed and complete instructions to do so.

How to Attach Email in Outlook on Computer

Outlook not only helps you manage emails effectively but also provides you with many other convenient features. One of these functions is the ability to attach files to an email before sending. This is useful when you want to refer to or share specific content without having to describe it in text. Here is how to attach email in Outlook on a computer:

Step 1: Open Outlook

Launch the Outlook application on your computer and log in to your email account. Alternatively, you can access the address: https://outlook.live.com/ on your favorite browser.

Step 2: Create a New Email

Click the left mouse button on the New Mail button (usually located in the top left corner of the screen).

Step 3: Open the Attachment Window

In the new email composition window, move your mouse to the Insert tab on the toolbar. Then, click on the Attach File option (usually shaped like a paper clip) in the Include group.

Step 4: Choose the Location of the File to Attach to the Email

In the popup menu, click on one of the three options: Browse This Computer, One Drive, or Upload and Share. Depending on the location of the file, choose the most suitable option.

Assuming you are saving the file on your computer, clicking on the Browse This Computer option will open a new window displaying all the items on your computer.

Step 5: Choose the File to Attach

Browse through the list of files on your computer and select the file you want to attach to the email. Click on that file to select it and then click Open.

Step 6: Complete the Email

You will see the file attached as an icon in the composition window. Continue composing your email content, add a subject, and enter the recipient email address. Once finished, you can send the email as usual.

How to Attach Email in Outlook on Mobile

Apart from supporting access and management of email on mobile devices, the Outlook app for mobile devices also supports attaching files to emails. Here is how to attach email in Outlook on mobile:

Step 1: Open the Outlook App

On your mobile device’s home screen, locate and open the Outlook app. You can also use the device’s search tool to find the app more quickly.

Step 2: Create a New Email

Tap on the New Mail icon located in the bottom right corner of the screen to open the email composition interface of the Outlook app.

Step 3: Access the Attachment Section

In the email composition window, tap on the Attach icon. This icon looks like a paper clip and is located in the toolbar at the bottom of the screen.

Step 4: Select the File to Attach to the Email

In the attachment menu, Outlook offers 2 options: Choose from Files or Choose from Photo Library. If you want to send a file, tap Choose from Files. If you want to send a photo, tap Choose from Photo Library.

For example, tapping on Choose from Files to attach a file to the email will bring you to the attachment selection window. Here, you can browse files on your email in Outlook or files on your device.

Choose the file you want to attach to the email, and the file will be attached like in the image.

Step 5: Complete the Email

After the file has been attached to the email, continue entering the content, subject, and recipient email address. When ready, you can send the email as usual.

With just a few simple steps, you can attach email in Outlook right on your mobile device. This feature not only helps you quickly and conveniently share information but also helps you maintain professionalism and efficiency in communication, no matter where you are.

Some Notes When Attaching Files to Email in Outlook

When using the email attachment feature in Outlook, please note the following:

• Email Size: A large email size can cause issues when sending, especially when attaching multiple files at once. Check the total size of the email before sending to avoid errors.
• Privacy: When attaching files to an email, make sure you do not inadvertently share sensitive or private information. Consider deleting or hiding unnecessary information before sending.
• Compatibility: Although Outlook is widely used, not everyone uses this email tool. Make sure the recipient can access and view the attached file without any issues.
• Check Before Sending: Before clicking the Send button, double-check the attached files in the email to ensure that you have selected the correct file and not missed any important information.
• Use Clear Descriptions: When attaching a file to an email, add a short description line in the file’s content to let the recipient know the purpose of why you are sending the attached file.
• Consider Security: If the attached email contains important or confidential information, consider using security measures like email encryption before sending.

In Conclusion

By learning how to attach email in Outlook, you not only communicate information clearly and accurately but also demonstrate professionalism in communication. We hope you will make the most of the convenient features that Outlook provides to enhance the quality of your work communication!

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