Top OCR Software To Convert Scanned Documents Into Editable Text Quickly, Accurately, and Effortlessly

Harnessing the convenience of user-friendly OCR software for your desktop, effortlessly digitize your documents, seamlessly convert them into editable formats, and efficiently archive information for swift retrieval. Delve into our comprehensive guide to discover the strengths and weaknesses of each software, empowering you to select the optimal solution tailored to your unique workflow needs.

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OCR software for computers is commonly used in the office environment. It’s a powerful tool that helps convert information from paper documents and images into digital formats, allowing users to store and edit them directly on their computers with ease. Here are the top 5 useful OCR software that FPT Shop would like to introduce to you.

1. PDFelement 

PDFelement is a highly professional OCR software for computers. It enables you to edit, add comments, or sign text and images with great ease.

Advantages:

  • Supports inserting and editing text and signatures.
  • Supports linking to PDF files conveniently.
  • Creates headers and footers for PDF files to personalize content.
  • Combines multiple PDF files into a single comprehensive file.
  • Supports OCR technology to recognize text in images and scanned documents.
  • Allows you to set passwords to protect PDF files.
  • Can edit and create forms directly in PDF files.
  • Inserts, extracts, deletes, and rotates PDF pages.

Disadvantages:

  • Advanced features are not free to use, requiring users to pay for them.
  • Users can only create watermarks on each PDF page, which can be time-consuming.
  • Download link: HERE.

2. Not Another PDF Scanner 2

Not Another PDF Scanner 2 is also among the top OCR software for computers and is highly favored by many users. The strengths and features of Not Another PDF Scanner 2 include:

Advantages:

  • Free to use for Windows operating systems.
  • Allows you to scan documents and save files in various image formats such as JPEG, PNG, PDF, and TIFF.
  • Can adjust the resolution, brightness, and contrast of images.
  • Supports OCR to recognize text from scanned images.
  • Allows you to rotate, crop, and arrange scanned images.

Disadvantages

  • The software has limited editing tools and may not meet the needs of users who want to scan a large number of images into text.
  • Download link: HERE.

3. Advanced Scan to PDF Free

Advanced Scan to PDF Free is a powerful OCR software for computers that supports scanning images into various formats. Here are some of the advantages and features of this software:

Advantages:

  • Scans various paper documents and JPEG images, then compiles them into a unified PDF file, making it easier for users to share and store.
  • Freely adjust the size and position of images within the PDF file, optimizing the layout of the document.
  • Add password protection and digital signatures to files.
  • Edit the entire PDF file according to your work requirements.
  • The software is completely free to use.
  • Download link: HERE.

4. ScanPapyrus

ScanPapyrus is another intelligent OCR software for computers that you can use. It allows users to quickly scan documents, books, or photos directly to their Windows computers.

Advantages:

  • Supports batch scanning.
  • Allows you to save files in various popular formats such as PDF, JPG, and DOCX, making it easy to manage and share files.
  • Can scan two pages simultaneously to save time.
  • Automatically scans images and quickly adjusts image quality.
  • Supports image compression to reduce storage space.
  • Can remove unwanted gray backgrounds.

Disadvantages

  • Does not support direct editing of PDF files.
  • Download link: HERE.

5. Free Easy Scan to PDF

In addition to the above OCR software for computers, you can use Free Easy Scan to PDF, which has a simple interface and is free to use.

Advantages:

  • Can scan various types of documents, including paper, images, emails, web pages, and more, and convert them into PDF format.
  • User-friendly interface, simple design, and easy to use.

Disadvantages

  • Lacks advanced editing features, which can be limiting for users who need to perform complex edits.
  • Download link: HERE.

Conclusion

This article has provided you with 5 professional and easy-to-use OCR software for computers. You can choose an application that allows you to edit text as desired, meeting the requirements of your work and studies.

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Frequently asked questions

OCR (Optical Character Recognition) software is commonly used in offices to convert information from paper documents and images into digital formats. This allows users to easily store, edit, and manage their documents on their computers. Benefits include increased efficiency, better organization, and the ability to directly edit text and images.

The top 5 OCR software recommended by FPT Shop are PDFelement, Not Another PDF Scanner 2, Advanced Scan to PDF Free, ScanPapyrus, and Free Easy Scan to PDF. Each software has unique features catering to different user needs, from professional editing to basic scanning and saving documents.

PDFelement offers a range of professional features, including editing, adding comments, and signing capabilities for PDF files. It supports OCR technology for image and scanned document recognition, password protection, form creation, and merging multiple PDFs. However, advanced features come at a cost, requiring a paid subscription.

Yes, FPT Shop suggests two completely free OCR software: Advanced Scan to PDF Free and Free Easy Scan to PDF. Both offer user-friendly interfaces and effective functionality for converting documents and images into PDFs without any cost. They are ideal for basic scanning and saving needs.

When choosing OCR software, consider factors such as the type of documents you’ll be working with, the level of editing required, and your budget. If advanced editing features and OCR functionality are essential, paid options like PDFelement are recommended. For basic scanning and saving, free software may be sufficient. Assess your needs and compare the features offered by each program.

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