What is BCC in Outlook? How to hide/show and use BCC in Outlook quickly and effectively.

Sending email has become an indispensable part of daily life, and Outlook is currently one of the most popular email services. This email tool offers a range of features to help users optimize the process of sending and receiving emails. One of those features is BCC.

But “What is BCC in Outlook?” and “How do you use it effectively?” are questions that many people still wonder about. In this article, FPT Shop will answer all your questions about BCC and guide you on how to hide and use it in Outlook.

What is BCC in Outlook?

In the process of using Outlook, you may have heard or seen the term “BCC“. This is an abbreviation for “Blind Carbon Copy“. When you add an email address to the BCC field when sending an email, the recipient will receive a copy of the email, but the special thing is that other recipients in the send list (whether in the “To” or “CC” field) will not see the email address of the BCC recipient. This helps protect the privacy of the BCC recipient, while keeping the send list tidy and professional.

BCC is not only a tool to protect the personal data of the sender, but also a smart strategy to send information to a group of people without letting them know about each other’s existence. This is especially useful in situations such as sending newsletters, announcements, or when you want to share data without revealing your complete recipient list.

So, BCC in Outlook is not just a simple feature, but also a powerful tool that helps you communicate more effectively, securely, and professionally.

How to show/hide BCC in Outlook

The BCC feature in Outlook helps protect the privacy of the recipient. However, you may not always see the BCC field displayed on the email composition interface. So how do you hide or show the BCC field in Outlook? Let’s find out through the following steps:

Step 1: Open the Outlook application or access the website: https://outlook.live.com on your computer browser.

Step 2: On the toolbar, select “New Mail” to open a new email composition window.

Step 3: In the email composition window, look at the top toolbar. Here, you will see options like “To” and “Cc“. If you do not see “Bcc“, proceed to the next step.

Step 4: On the toolbar, select “Options“.

Step 5: In the “Show fields” section, check the box next to “Bcc.”

Now, the “Bcc” field will appear just below the sender’s email address field in the email composition window.

Step 6: To hide the “Bcc” field, simply repeat the above process and uncheck the box next to “Show Bcc” in the “Show fields” section.

As you can see, hiding or showing the BCC field in Outlook is not difficult at all. Now, let’s learn how to use BCC effectively.

How to use BCC effectively in Outlook

When used correctly, BCC can help you communicate professionally and protect the recipient’s privacy. So how do you use BCC effectively in Outlook? Let’s find out right now.

Understand the purpose of BCC

First and foremost, you need to understand that BCC (Blind Carbon Copy) allows you to send an email to one or more people without revealing their email addresses to other recipients. This is very useful when you want to send information to multiple people without them knowing about each other’s existence.

When to use BCC?

• Use BCC when sending emails to a large recipient list to protect their privacy.
• When sending announcements or newsletters and you don’t want to disclose the recipient list.
• Avoid using BCC to hide participation in a project or program from one party. Use this feature honestly and transparently.

Enter multiple email addresses in the BCC field

You can enter one or more email addresses of the recipients in the BCC field. To add multiple email addresses, separate each email with a semicolon.

Check your Sent folder

To ensure that the email has been sent correctly and does not disclose the recipient’s information, you should check your Sent folder. Outgoing emails will not display the BCC addresses.

What to note when using BCC in Outlook?

When using the BCC feature in Outlook, there are some important considerations for you:

• Use BCC consciously: BCC is a powerful tool to protect privacy, but it also needs to be used carefully. Avoid using BCC to “trick” the recipient or hide any information.
• Check the recipient list: Before sending an email, check the recipient list in the BCC field to ensure that no unnecessary email addresses are added.
• Avoid bulk email: While BCC can help you send emails to multiple people without revealing the recipient list, sending bulk emails can cause your email address to be classified as spam.
• Replying and forwarding: When the recipient replies to an email they received from BCC, the reply email will only be sent back to the sender, not to the entire recipient list. This can cause confusion if the recipient is not aware that they have been added to the BCC field.
• Use BCC when necessary: Do not misuse the BCC feature, only use it when it is truly necessary and beneficial for both the sender and the recipient.
• Protect information: BCC is a good way to protect the communication information of the recipient, but remember that the email content can still be shared. Consider carefully the information you send.
• Notify the recipient (if necessary): In some cases, you may need to inform the recipient that they have been added to the BCC field to avoid misunderstandings.

Conclusion

Through this article, FPT Shop hopes that you have a better understanding of BCC in Outlook and know how to take advantage of this feature effectively. Using BCC helps protect the recipient’s privacy and makes your emails more professional. Make the most of this feature to enhance your email sending experience!