A Beginner’s Guide to Importing Goods via Courier

If you're looking to import goods via courier, then look no further! This comprehensive guide will take you through the entire process, step-by-step. From understanding the necessary documentation to navigating customs regulations, we'll ensure your imports run smoothly and efficiently.

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Many people are unsure about how to import express delivery goods. Today, we will guide you through the process of importing express delivery goods.

1What are Express Delivery Goods?

Express Delivery Goods

Express delivery goods refer to goods that are owned by the shipper and transported by specialized courier companies. This is a service that involves the transportation of goods, items, etc., from one place to another within a specified time frame by express delivery companies, offering high reliability.

There are certain restrictions on the weight and length of some goods. Additionally, there are specific regulations for rare and prohibited items.

2Legal Regulations for Importing Express Delivery Goods

Imported Goods

Here are some legal regulations regarding the importation of express delivery goods:

According to Article 1 of Decision 78/2010/QD-TTg, imported goods sent via express delivery services are exempt from taxes if their value is VND 1,000,000 or less. Goods with a value exceeding VND 1,000,000 are subject to taxes as per legal regulations.

The law also specifies tax exemption limits for goods sent via express delivery services, as outlined in Point b, Clause 5 of Circular No. 38/2015/TT-BTC.

Circular No. 191/2015/TT-BTC provides specific regulations on customs procedures for imported and exported goods, as well as goods in transit, sent via international express delivery services.

3Agencies and Locations for Customs Procedures of Express Delivery Goods

Tan Son Nhat International Airport

According to Article 3 of Circular No. 191/2015/TT-BTC, customs procedures for express delivery goods are carried out at border gate customs offices such as Noi Bai and Tan Son Nhat. However, in practice, the procedures are handled at express delivery customs offices, which are not border gate customs offices in Hanoi and Ho Chi Minh City. Therefore, for each type of import business, the temporary A12 code is still used to avoid conflict with Decision 15/2017/QD-TTg.

There have been several guiding documents issued to customs offices regarding this matter, including:

Hanoi Express Delivery Customs Office

Address: Phu Minh Commune, Soc Son District, Hanoi

Phone: 02435812888 – Fax: 02435812666

Hanoi Express Delivery Customs Office

Ho Chi Minh City Express Delivery Customs Office

Address: 6 Thang Long, Ward 4, Tan Binh District, Ho Chi Minh City

Phone: 02839487610 – Fax: 02839487611

Document Receiving Department

4Documents and Papers Required for Importing Express Delivery Goods

Air Waybill

According to Circular No. 191/2015/TT-BTC and Circular No. 38/2015/TT-BTC, the customs dossier for imported goods includes: Declaration of low-value imported goods, transport documents, and commercial invoices (if any).

Here are some of the documents that need to be prepared for importing express delivery goods:

  • Invoice for express delivery service fees
  • Air Waybill (Airway Bill)
  • Commercial Invoice (Commercial Invoice)
  • Packing List
  • Letter of Introduction with the company’s signed and sealed name
  • Other documents such as certificates of origin, technical documents, etc.

Thus, we have guided you through the procedures for importing express delivery goods. We hope that through this article, you now have a better understanding of this type of procedure!

Frequently asked questions

A courier is a company or individual that specializes in delivering packages and documents quickly and securely, often with real-time tracking and guaranteed delivery times. Couriers differ from postal services in that they offer faster, more flexible, and personalized delivery options, making them ideal for time-sensitive or valuable shipments.

Importing goods via courier offers several advantages over traditional shipping methods. Couriers provide faster delivery times, often with next-day or even same-day options, which is ideal for time-sensitive shipments. They also offer more personalized and flexible services, including door-to-door delivery, real-time tracking, and specialized handling for fragile or valuable items.

The process typically involves: Finding a reputable courier service that offers import services and comparing their rates and features. Preparing and packaging your goods securely, ensuring they meet any size, weight, and customs requirements. Completing the necessary customs documentation, which may include an invoice, packing list, and customs declaration form. Scheduling a pickup or dropping off your package at the courier’s depot, and then tracking your shipment’s progress online.

Research and compare multiple courier services, reading reviews and comparing their rates, features, and specialized services. Ensure they have experience in importing goods and can handle any special requirements your shipment may have, such as temperature-controlled transport or hazardous material handling.

Challenges may include unexpected customs delays or additional fees, especially if your documentation is incomplete or inaccurate. Shipping restrictions on certain items, such as hazardous materials or perishable goods, which may require specialized handling or be prohibited altogether. And, damage or loss of goods during transit, so it’s important to ensure adequate insurance coverage and proper packaging.

Accurate and complete customs documentation is crucial. This includes a detailed and accurate description of the goods, their value, and any applicable harmonized system (HS) codes. Work with your courier to understand the specific requirements for your destination country and be prepared to provide additional information or documentation if needed.

The key benefits include faster delivery times, often with guaranteed delivery dates, door-to-door service, real-time tracking, specialized handling for fragile or valuable items, and simplified customs clearance processes, as couriers often have established relationships with customs authorities.
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