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The Definitive Step-by-Step Guide to Applying for Your First Standard Passport

The process of applying for a standard passport for the first time is straightforward. It requires a completed application form and a set of four recent passport-style photographs (4x6 size). It is essential to ensure that your application is thorough and accurate to avoid any delays in the issuance of your travel document.

Administrator

16 July, 2024

A passport is an essential document for international travel, serving as proof of identity and citizenship. As cross-border travel for work, study, or other purposes becomes more common, knowing how to apply for a passport is crucial.

There are two main ways to apply for a passport: through an in-person visit to the relevant authority or via an online application. Let’s delve into the details of each method.

1In-Person First-Time Passport Application Process

For an in-person application, ensure you have the following documents ready:

A completed Application Form for Passport Issuance (Form X01)
2 recent photos with a white background, measuring 4×6 cm, taken without a hat or colored glasses
Original and copy of your National ID Card or Citizen Identification Card, which will be verified by the Immigration Control Authority
Family Register, if applying at your permanent residence
Temporary Residence Book, if applying at your temporary residence

For applicants with limited civil act capacity or challenges in perception and behavior control, additional considerations apply:

The Application Form (Form X01) must be completed and signed by the applicant’s parent, guardian, or legal representative, and certified by the local police with a stamp over the photo.
Provide a certified copy of the legal representative’s identification document, as per the Civil Code. If uncertified, the original must be presented for verification.

Note that as of July 1, 2020, individuals aged 14 and above can choose between an electronic or non-electronic passport.

2Procedures for First-Time Passport Application

In-Person Application at the Immigration Control Office

Once your documents are in order, you can submit your application in person and wait for the results, or opt to receive them by mail.

If you possess a Citizen Identification Card, you can apply at any convenient Immigration Control Office of the provincial police department. Otherwise, you must apply at the Immigration Control Office of your permanent or temporary residence.

Additionally, you may authorize a legal entity, organization, or enterprise to submit the application and collect the results on your behalf.

Refer to <> for details on card issuance/return procedures and associated fees.

Step 3: Pay the Fees

The fee for a first-time passport application is 200,000 VND. For a joint passport with your child (under 9 years old), the fee is 250,000 VND for one child and 300,000 VND for two children.

There may be additional charges, such as a 30,000 VND storage fee and mail service fees if you opt to receive the results by mail.

Note:

The processing time for applications submitted at the Immigration Control Office is up to 8 working days from the date of receiving the complete application. Passports are issued from Monday to Friday, excluding holidays.

For added convenience, you can now choose to receive your passport via express delivery service to your address.

Refer to our website for comprehensive information on application procedures and associated fees.

Online Application Process

Step 1: Visit https://hochieu.xuatnhapcanh.gov.vn/

Step 2: Complete the online Application Form for Passport Issuance

Fill in all the required fields in the electronic form.

Next, provide information about the receiving agency, and click “Check the entered information” before submitting.

Step 3: Submit the Application

While the form can be filled out online, you will still need to visit the Immigration Control Office in person for a photo and to complete the necessary procedures.

3Frequently Asked Questions about First-Time Passport Applications

How do I renew an expired passport?

The renewal process depends on whether your passport has been lost or is simply expiring:

Renewing a Lost Passport:

Step 1: Report your lost passport.
Step 2: Prepare the required documents as stipulated by law.
Step 3: Submit the application for passport renewal.
Step 4: Receive your new passport.

Renewing an Expiring Passport:

Step 1: Prepare the required documents as per legal requirements.
Step 2: Submit your application for passport renewal.

For detailed information:

How can I obtain a passport for my child?

Both adults and children require passports for international travel. There are two options for children’s passports: individual passports and joint passports with parents:

Individual Passport for a Child (0-14 years old):

Step 1: Complete the passport application form for children.
Step 2: Obtain confirmation from the Police Authority.
Step 3: Prepare the required documents for the passport application.
Step 4: Submit the application.
Step 5: Receive the passport.

Joint Passport with Parents (for children aged 0-9):

Step 1: Fill out the passport application form.
Step 2: Obtain confirmation from the Police Authority.
Step 3: Prepare the required documents.
Step 4: Submit the application.

For detailed information:

Where can I apply for a passport in Hanoi or Ho Chi Minh City?

For those with permanent or long-term temporary residence in Hanoi or Ho Chi Minh City, the Immigration Control Office is the place to go:

In Hanoi:

Immigration Control Office: 44 Pham Ngoc Thach, Trung Tu Ward, Dong Da District, Hanoi

In Ho Chi Minh City:

Immigration Control Office – Ho Chi Minh City Branch: 333-335-337 Nguyen Trai Street, District 1, Ho Chi Minh City

– A passport is a government-issued document that permits citizens to exit and re-enter the country.
– It serves as proof of your identity in a foreign country or territory, not your home country. Passports include the holder’s name, date of birth, photo, nationality, signature, and issue and expiration dates.

We hope this article has provided a clear understanding of the first-time passport application process. For more informative articles, don’t forget to check out our “Useful Tips” section.

Frequently asked questions

A passport is a vital document for international travel, serving as proof of identity and citizenship. With cross-border travel becoming more common for work, study, and other purposes, knowing how to obtain a passport is essential.

You can either apply in person by visiting the relevant authority or apply online. The in-person process involves submitting documents and completing procedures at an office, while the online process includes an electronic form and may still require an in-person visit for a photo.

Ensure you have the following: a completed Application Form for Passport Issuance (Form X01), 2 recent 4×6 cm photos with a white background (no hat or colored glasses), original and copy of your National ID Card or Citizen Identification Card, Family Register or Temporary Residence Book, and additional documents for applicants with limited civil act capacity.

Yes. In this case, the Application Form (Form X01) must be completed and signed by the applicant’s parent, guardian, or legal representative, and certified by the local police. A certified copy of the legal representative’s ID is also required, as per the Civil Code. If uncertified, the original must be presented.

As of July 1, 2020, individuals aged 14 and above have the option to choose between an electronic or non-electronic passport.

The fee is 200,000 VND for a standard first-time application. For a joint passport with your child (under 9 years old), it is 250,000 VND for one child and 300,000 VND for two children. There may be additional charges, such as storage and mail service fees.

The processing time for applications submitted at the Immigration Control Office is up to 8 working days from the date of receiving the complete application. Passports are typically issued from Monday to Friday, excluding holidays.

The renewal process depends on whether your passport has been lost or is simply expiring. For a lost passport, you need to report it, prepare the required documents, submit the renewal application, and then receive your new passport. For an expiring passport, simply prepare the required documents and submit your renewal application.

Children require passports for international travel, too. You have two options: an individual passport for a child (0-14 years old) or a joint passport with parents (for children aged 0-9). Both options involve completing application forms, obtaining police confirmation, preparing documents, and submitting the application.

For permanent or long-term temporary residents of these cities, visit the Immigration Control Office: In Hanoi – 44 Pham Ngoc Thach, Trung Tu Ward, Dong Da District; in Ho Chi Minh City – 333-335-337 Nguyen Trai Street, District 1.