What documents are needed for a reissue of a lost red book, and what is the procedure? These are considered basic questions about the reissue of red books. To find out detailed information about the reissue of a lost red book, please follow this article with us.
1 In case of loss of a red book, which agency should be declared to?
Declaring Agency
In the case of a lost red book for a household, individual, or organization, a report must be made immediately to the People’s Committee at the communal level in the area where your land is located regarding the loss of the certificate of land-use rights and ownership of houses and other land-related documents. The Committee will then be responsible for confirming the loss of the certificate.
2 Procedure for Reissuance of Lost Red Book
Follow the correct procedure to get a re-issued red book
To obtain a re-issued red book, please follow the steps below:
Step 1: Prepare the documents and submit them to the competent state agency
According to Article 60 of Decree 43/2014/ND-CP, the place of document submission is as follows:
Method 1: Individuals or organizations that have lost their red book must submit documents at the People’s Committee at the communal level where their land is managed.
Method 2: If not submitted at the People’s Committee at the communal level, the documents can be submitted as follows:
- You can submit them at the one-door division at the district level if your locality has organized a one-door division to receive and return results of administrative procedures.
- If your locality has not organized a one-door division, you can submit them directly at the branch of the district-level Land Registration Office or the Land Use Rights Registration Office for your locality.
Step 2: The authorized agency receives the documents and resolves the request
After receiving the documents, the Land Registration Office will inspect them and perform the following tasks:
- Extract the cadastral map or conduct a land survey for cases where there is no cadastral map or land survey yet.
- Establish a dossier and submit it to the district-level People’s Committee for signing a decision to cancel the lost certificate and, at the same time, sign a new certificate.
- Update and adjust the changes in the land dossier and the land database.
Step 3: Return the results
The authorized agency shall return the land-use certificate to the requester. If the requester submitted the documents at the People’s Committee at the communal level, the certificate shall be returned to the People’s Committee for handover to the requester.
Time limit for re-issuance of lost land-use certificates as prescribed
According to Article 61 of Decree 43/2014/ND-CP (Amended and supplemented in Decree 01/2017/ND-CP), the time limit for re-issuance of the certificate is no more than 10 days from the date of receipt of valid dossiers; no more than 20 days for mountainous, island, remote, or difficult socio-economic conditions, or extremely difficult socio-economic conditions.
The time limit for issuing the red book does not include the following periods:
- Holidays and other non-working days as prescribed by law;
- Time for receiving documents at the communal level;
- Time for fulfilling financial obligations of the land user;
- Time for considering and handling land use violations (if any);
- Time for expert examination (if required).
3 Documents required for the procedure of re-issuance of the red book
Documents required for the procedure of re-issuance of the red book
According to Article 2, Article 10 of Circular No. 24/2014/TT-BTNMT, the documents to be submitted for the re-issuance of the land-use certificate due to loss include the following types of papers:
Application for re-issuance of the certificate.
Papers to prove the loss of the certificate, specifically:
- In case of loss of the land-use certificate of a household or individual, there must be a confirmation paper from the People’s Committee at the communal level about the posting of a notice of loss of the certificate within 15 days.
- If the lost certificate belongs to an organization, religious institution, overseas Vietnamese, foreign organization with diplomatic functions, enterprise with foreign investment, or overseas Vietnamese implementing investment projects, there must be documents proving that the loss was announced three times in the local mass media.
- In case of loss of the certificate due to natural disasters or fires, there must be a confirmation paper from the People’s Committee at the communal level about the said natural disaster or fire.
We have provided you with detailed information about the re-issuance of lost red books. If you have any difficulties or questions, please refer to this article.
