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The Ultimate Guide to Tenant Registration: Navigating the Latest Temporary Residence Procedures

Many people are still confused about the concept of temporary residence and the procedures related to it. Therefore, Bach Hoa XANH is here to clear things up by providing a guide on the latest and most accurate temporary residence registration procedures.

Administrator

17 July, 2024

Temporary residence registration is a procedure closely related to daily life, so it is of great interest to the public. To complete the temporary residence registration procedure quickly and accurately, refer to the following article.

1What is Temporary Residence?

It is where you reside outside your permanent place of residence. Unlike permanent residence, temporary residence means temporary residence with a time limit of up to 24 months.

In the case of renting, borrowing, or staying as a guest, the temporary residence registration must include the consent of the landlord, lender, or host on the household registration change form. If the temporary resident is accepted by the head of the household, this consent must be noted on the household registration change form.

For further reference: Those

2When to Register Temporary Residence?

According to Clause 2, Article 30 of the 2006 Residence Law, people who are living, working, or studying at a location in a ward or commune but do not qualify for permanent residence in that locality must register their temporary residence with the local police within 30 days of their arrival.

If a temporary resident no longer lives, works, or studies at the registered address, their name will be removed from the temporary residence register.

3Temporary Residence Registration Procedure

Direct Temporary Residence Registration Procedure

Step 1: Prepare the temporary residence registration documents

Household Registration Form

The temporary residence registration dossier includes the following documents:

Household Registration Form (form HK01)

Household and Population Change Report (form HK02)

Documents proving legal residence (except in cases where the head of the household with a household registration book or temporary residence book agrees to the temporary residence registration, in which case no residence documents are required).

In cases of renting, borrowing, or staying as a guest at a legal residence, the consent of the landlord, lender, or host to the temporary residence registration must be included in the household and population change report, with a signature and the date.

Present your National ID card or a document with confirmation from the Commune-level People’s Committee of the locality where the person is permanently resident.

According to Clause 6, Decree 31/2014/ND-CP, documents proving legal residence for temporary residence registration include one of the following:

Documents and papers proving ownership of legal residence:

Certificate of House Ownership or other documents on house ownership issued by competent authorities during different periods;

Land use right certificate (for built-up land);

Construction permit (for cases requiring a permit);

Contract for the sale and purchase of state-owned houses or documents on the liquidation of state-owned houses;

Contract for the sale and purchase of houses or documents confirming the handover and receipt of houses built by enterprises with the function of trading in houses for sale;

Documents on the sale, donation, exchange, or inheritance of houses with notarization or certification by the People’s Committee at the commune level;

Documents issued by the Court or competent state administrative agency resolving the ownership of the house, which has taken effect;

Documents with confirmation by the People’s Committee at the commune level about the house and land without ownership disputes if there are no above-mentioned documents;

Documents certifying the registration of ships, boats, and other means of transport belonging to the owner and the address of the home port of the means of transport used for residence.

Documents and papers proving legal residence through renting, borrowing, or staying as a guest:

Documents on the lease, loan, or stay as a guest of a house or other building of an agency, organization, or individual (in the case of an individual, the lease, loan, or stay as a guest of a house or other building must be notarized or certified by the People’s Committee at the commune level).

For houses and other buildings in centrally-run cities, there must be confirmation by the People’s Committee at the commune level about the area conditions according to the regulations of the People’s Council of the centrally-run city, and the consent of the lessor, lender, or host in writing;

A written commitment by a citizen about having a place of residence under his or her ownership and no dispute about the right to use it if there are no documents to prove the legality of the residence according to regulations.

Step 2: Submit the temporary residence registration documents

Submit temporary residence registration documents at the Commune-level Police

Submit your documents at the Commune-level Police where you temporarily reside. The official who receives the documents will compare them with the regulations on residence:

If the dossier is complete and valid, a written receipt will be issued to the applicant.

If the dossier is sufficient but lacks some components or the declaration forms are incomplete or inaccurate, the official who receives the dossier will guide the applicant.

If the dossier does not meet the requirements, a written response will be provided to the citizen, stating the reason for not accepting the dossier.

Step 3: Receive the temporary residence registration result

Receive the temporary residence registration result

You will be granted temporary residence registration if you:

Pay the fee

The registration fee is determined by the Provincial People’s Council (Point a, Clause 2, Article 5 Circular 250/2016/TT-BTC).

Temporary residence registration for the whole household or an individual without issuing a household registration book or temporary residence book: no more than VND 15,000/registration;

Issuance of a new, re-issuance, or replacement of a temporary residence book: no more than VND 20,000/issuance.

Receive the Temporary Residence Book

Check the information recorded in the Temporary Residence Book and sign the receipt in the residence monitoring book (sign, state your full name, and the date of receipt).

If your temporary residence registration is not approved, you will receive your dossier, check the papers and documents in the dossier, and receive a written notice about the non-approval of your temporary residence registration, and sign the receipt in the residence monitoring book.

Online Temporary Residence Registration Procedure

Step 1: Access the “Public Service Portal for Residence Management” at https://dichvucong.dancuquocgia.gov.vn/. Log in and select “Temporary Residence” to proceed with the procedure.

Alternatively, you can access the “National Public Service Portal”, log in, and select “Online Submission” to switch to the Public Service Portal for Residence Management.

Note: If you do not have login information, you can create an account by selecting the “Register” option. It is recommended to register using a mobile phone number.

Step 2: Fully complete the information on the Temporary Residence Declaration page. Fill in the mandatory information marked with an asterisk (*).

After completion, select “I declare and take responsibility for the above information” and click “Save and Send”.

Step 3: Wait and receive the result of the procedure within 03 working days. If necessary, go to the Commune-level Police in person to present the original documents.

For further reference:

4Frequently Asked Questions about Temporary Residence Registration

Frequently Asked Questions about Temporary Residence Registration

What is the difference between a Temporary Residence Certificate and a Temporary Residence Book?

According to the Residence Law, obtaining a Temporary Residence Certificate (registering temporary residence) means that a citizen registers their temporary residence with the competent state agency, which then performs the temporary residence registration procedure to qualify the person for a temporary residence book issued by the Commune-level Police.

What is KT3 Temporary Residence Book? How to obtain KT3 Temporary Residence Book?

What is KT3 Temporary Residence Book?

KT3 is a long-term temporary residence book for citizens living and working in a province or centrally-run city other than their place of permanent residence.

According to Clause 1, Article 17 of Circular 35/2014/TT-BCA, the procedure for obtaining KT3 involves registering temporary residence according to regulations, which is valid for determining the place of temporary residence. The maximum temporary residence period is 24 months.

How to obtain KT3 Temporary Residence Book?

Step 1: Prepare the dossier

The documents required for obtaining KT3 Temporary Residence Book include:

01 Household and Population Change Report
01 Household Registration Form (for people aged 15 and over)
Copy of National ID card or Citizen Identification card (or you can present the original)
Written consent of the head of the household if the legal residence is rented, borrowed, or a guesthouse
Documents proving residence at the place of KT3 registration (house sale and purchase papers, house ownership/land use certificate, etc.)

Step 2: Submit the dossier at the Commune-level Police

For more information, refer to https://dichvucong.gov.vn to facilitate the procedure for issuing/receiving the card.

The above is the . Good luck!