Technology

What is Office 365 Licensing and Why Use Office 365 Licensing for Your Business?

License Office 365 can be understood as a license that allows the copyrighted use of this Office software suite and grants full support from Microsoft throughout the user's experience. This article will furnish you with all the necessary information you need to know about the License Office 365.

Administrator

25 April, 2024

Leveraging an Office 365 License also serves as a way to showcase your professionalism and even that of your business when operating within professional environments.

1. What is an Office 365 License?

An Office 365 License is a type of license that grants access and usage to Microsoft’s Office 365 services and applications. Each license will specify the features and applications that the user is permitted to access and utilize, depending on the type of license they have subscribed to.

Office 365 License types commonly encompass features such as access to email and personal calendars through Exchange Online, utilization of word processing, spreadsheets, and slide presentations via Office Online or Microsoft 365 Apps, storage and sharing of documents on OneDrive for Business, access to applications like Teams, SharePoint, and a multitude of other services depending on the license package the user opts for. Businesses and organizations often select license packages that align with their work requirements and demands to ensure efficient and cost-effective utilization of Office 365 services.

2. Why should one use an Office 365 License?

Utilizing an Office 365 License presents several substantial advantages for users and businesses. One of the most significant reasons is the flexibility, uniformity, and security it offers. Instead of having to purchase each software and service separately, an Office 365 License provides an integrated package that incorporates essential applications and services, including Word, Excel, PowerPoint, Outlook, Teams, and several others.

Furthermore, employing an Office 365 License enhances data security and management. Microsoft continually updates and secures the applications within Office 365, giving users peace of mind in knowing that their critical information is safely stored and shared.

An Office 365 License also supports high mobility, allowing users to access and work from anywhere and any device with an internet connection. This promotes increased productivity and flexibility in managing daily work.

Additionally, one aspect that “unorthodox” Office suites fail to provide users is the complete range of features. By owning an Office 365 License, you gain access to the full functionality of the Office suite offered by Microsoft. This is absolutely 100% certain; if you have ever used a free or “cracked” version of the Office suite and then switched to a licensed version, you will have noticed this.

Utilizing an Office 365 License grants you the experience of the complete feature set of this office software suite. Photo: FPT Smart Cloud.

3. How to obtain an Office 365 License?

To obtain an Office 365 License, users can subscribe to Microsoft service packages such as Office 365 E1, E3, E5, or Microsoft 365 Business. Each service package offers distinct features and utilities.

3.1. Office 365 E1

Users will receive an Office 365 license immediately upon subscribing to the E1 package. This service encompasses Outlook email with a large storage capacity, OneDrive with 1TB of storage, and web versions of Office 365 applications such as Word, Excel, and PowerPoint on a web browser.

3.2. Office 365 E3 Subscription

This service package provides the entire suite of Microsoft 365 applications for businesses and the utilities included in Office 365 E1. Additionally, users also gain access to several advanced data security features.

3.3. Office 365 E5 Subscription

With Office 365 E5, users experience all the applications and utilities included in E3, along with robust threat protection, safeguarding businesses from potential intrusions and risks.

3.4. Microsoft 365 Business Subscription

The Microsoft 365 Business package incorporates both the licensed Office suite and business services. To obtain a License, users can select from Microsoft 365 Business Basic, Standard, or Premium packages and contact an authorized service provider like FPT Smart Cloud for consultation and assistance in purchasing the most suitable product package. FPT Smart Cloud offers reasonable and significantly economical pricing for businesses, along with support services and VAT invoice provision.

4. How to check the validity of an Office 365 License

Checking the validity of an Office 365 License can be done through two methods: Utilizing the Office 365 online administration page or accessing the settings on your computer. Here are detailed instructions for each method:

Method 1. Using the Office 365 online administration page

Log in to the Office 365 online administration page using your Admin account.
On the left-hand side of the toolbar, click on Billing > select Your Products and then click on Licenses
Review the detailed information of your Office 365 license.

Method 2. Using the settings on your computer

Go to Settings on your computer.
Scroll down to My app settings and select Office 365.
Under My Account, select Subscriptions.
Review your Office 365 license information.

Note when activating an Office 365 Key:

The process of activating an Office 365 Key may be time-consuming, so it is important to be patient and follow each step as instructed by the system.
Enter each code one at a time instead of entering multiple codes simultaneously.
While performing the activation, disconnect from the internet to ensure a smooth process.

Frequently asked questions

Office 365 Licensing is a subscription-based service that offers access to Microsoft’s Office applications, along with other productivity tools and services. It provides a cost-effective and flexible way for businesses to obtain the latest Office applications, with multiple plans available to suit different needs.

Office 365 offers a range of benefits for businesses, including cost savings, increased productivity, and enhanced collaboration. With Office 365, businesses can access the latest Office applications and tools without the upfront cost of purchasing software licenses. It also provides flexibility, allowing businesses to scale their subscriptions up or down as needed. Additionally, Office 365 offers robust security features and data protection, ensuring that sensitive business information remains secure.

Key features of Office 365 include access to popular Office applications such as Word, Excel, PowerPoint, and Outlook, as well as additional tools like OneDrive, SharePoint, and Microsoft Teams. It also offers robust email and calendar capabilities, with advanced security and compliance features. Office 365 is designed to improve collaboration and communication within teams, providing a seamless and integrated experience across devices.

Office 365 Licensing is typically purchased on a subscription basis, with monthly or annual payment options. Businesses can choose from a range of plans, each offering different combinations of applications and services. Once subscribed, users can download and install the Office applications on their devices, and access their files and tools from anywhere with an internet connection.

Office 365 offers several advantages over traditional, one-time purchase Office suites. It provides always-up-to-date applications, ensuring that users have access to the latest features and security updates. Office 365 also offers greater flexibility and scalability, allowing businesses to adjust their subscriptions as their needs change. Additionally, Office 365’s cloud-based nature enables real-time collaboration and easy file sharing, enhancing productivity and teamwork.