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The Birth Certificate is Lost, What is the Procedure for Re-Issuing it?

What is a Birth Certificate? It is an essential document that records the birth of a child. Losing this vital record is an extremely serious matter. Thus, today, we will share with you incredibly beneficial information. If the original birth certificate is lost, what is the procedure for obtaining a new one? Let's find out!

Administrator

14 July, 2024

In Vietnam, there is currently no legal framework for re-issuing original birth certificates to those who have lost them. If you’ve misplaced your birth certificate, you can apply for an extract of the household registration or re-register your birth.

Case 1: The original birth certificate is lost, but the information remains in the Household Registration Book.

When your original birth certificate is lost, you can file for an extract of the household registration.

Application form for an extract of household registration

The required documents for this process are as follows:

Application form for an extract of household registration

Original copy of one of the following documents: Passport, National ID Card, Citizen ID Card, or other valid personal identification documents issued by authorized agencies.

Note: Submit your application to the same place where your birth was initially registered.

Upon receiving your application for an extract of household registration, the agency storing the original Household Registration Book will issue you an extract of your birth certificate.

Some important notes about the extract of household registration:

The extract contains the same information as the original Household Registration Book.

The extract is legally valid and can be used in place of the original birth certificate for various transactions.

After receiving the extract, compare the information with your National ID Card and household registration book to ensure consistency and make adjustments if needed.

Case 2: Re-registering your birth

Procedure for re-registering birth

According to Decree 123/2015/ND-CP, Article 26, re-registration of birth can only be done under the following circumstances:

The birth was registered before January 1st, 2016;

Both the Household Registration Book and the original birth certificate are lost.

Once the above requirements are met, follow these steps to re-register your birth:

Step 1: Prepare the necessary documents

Form for re-registering birth

The required documents include:

Form for re-registering birth: This form must include a commitment statement regarding the re-registration due to the loss of the original document.

Copies of relevant records and documents related to the person applying for re-registration.
National ID Card, Citizen ID Card, or Passport;
Household Registration Book, Temporary Residence Book, or other documents proving residence;
Diplomas, certificates, transcripts, or other educational records issued or verified by authorized educational institutions;
Documents proving the parent-child relationship.

If the applicant is a military officer, police officer, or civil servant, the following additional documents are required: Confirmation from the unit leader regarding

Full name;
Gender;
Date of birth;
Ethnicity;
Nationality;
Place of birth;
Parent-child relationship.

Step 2: Submit the application to

Submission locations

The People’s Committee (PC) of the commune/ward/township where the birth was initially registered

PC of the commune/ward/township where the applicant is a permanent resident.

Step 3: Review by the authorities

Case 1: The applicant submits the application to the same place where the birth was initially registered

Within 5 working days from the date of receiving the application, the justice-household registration official will review and verify the application. If the re-registration request is valid, a new birth certificate with the “re-registered” seal will be issued.

Case 2: The applicant submits the application to a different PC from the initial registration location.

The justice-household registration official will report to the PC Chairman, who will then send a written request to the PC where the birth was initially registered, asking them to verify the retention of the Household Registration Book.

Within 5 working days from receiving the request, the PC of the initial registration location will conduct a verification and provide a written response regarding the retention or non-retention of the Household Registration Book.

Within 3 working days from receiving the verification result that the Household Registration Book is not retained, the justice-household registration official will proceed with the birth re-registration if the application is complete.

Note: The content of the re-registration will be determined based on the documents mentioned in Step 1.

Important considerations after obtaining a new birth certificate: Once you receive your new birth certificate, make sure to update any other documents that may have inconsistent information.

For reference: : Where to make the application and what documents are required?

The information provided above is concise yet essential and beneficial for anyone who has lost their original birth certificate. Hopefully, it has offered you some helpful insights!

Frequently asked questions

If your birth certificate is lost or missing, you will need to contact the relevant government office to request a replacement. The specific office and procedure may vary depending on your country of birth.

To obtain a re-issued birth certificate, you will typically need to provide identifying information such as your full name, date and place of birth, and your parents’ names. You may also be required to provide a valid form of identification, such as a passport or driver’s license, and pay a fee.

The requirements and documents needed may vary depending on the country and the specific circumstances. In some cases, you may need to provide additional documentation, such as proof of citizenship or a notarized affidavit of loss.

The processing time for a replacement birth certificate can vary. It may take a few weeks or even months, depending on the volume of requests and the efficiency of the issuing office. It is advisable to contact the relevant office to inquire about the specific timeline and any possible expedited services.

If you require the replacement birth certificate urgently, some countries may offer expedited services for an additional fee. It is best to inquire with the relevant government office about any available options to expedite the process.