Simple, Accurate, and Convenient Guide to Customs Declaration Lookup

In the past, to look up information on customs declarations, you had to wait for the goods to arrive and then check the documents, or wait for notifications from the transport unit. However, nowadays businesses can easily, accurately, and conveniently look up electronic customs declarations. This saves businesses a lot of time.

What is a customs declaration?

A customs declaration is a form that businesses, individuals, or vehicle owners must complete with complete information when carrying out procedures for exporting/importing goods through Vietnam’s border gates.

According to Article 24 of the Customs Law 2014, the customs declaration file includes the following documents:

• The customs declaration or a substitute for the customs declaration.
• Related documents.
• Customs documents are either paper documents or electronic documents. If they are electronic documents, they must ensure integrity and conform to the regulations on electronic transactions.

Note: Depending on each case, the declarant must submit or present the sales contract for the goods, commercial invoice, certificate of origin of goods, transport documents, export/import permit, inspection result notification or exemption from specialized inspection, and related documents according to the relevant laws and regulations.

The customs files will be submitted and presented to the Customs at the Customs headquarters.

In the case of national Single Window implementation, specialized state management agencies will send export/import permits, inspection result notifications, and specialized exemptions in electronic form through the integrated information system.

The use of customs declarations and customs declaration substitute documents and the cases where related documents must be submitted or presented are regulated in Clause 1, Article 24 of the Customs Law 2014.

Why should you look up electronic customs declarations?

Looking up information on electronic customs declarations helps businesses to check and compare the information about the status of their declarations. By doing so, when clearing goods, businesses can avoid errors or differences between their information and the information on the customs declaration system.

When looking up customs declarations, if any errors or differences are found, the business (the searcher) should notify the Customs as soon as possible for timely adjustment and solution.

Guidelines for looking up customs declarations

How to look up electronic customs declarations for sea shipments

First, to look up customs declarations for shipments transported by sea, you need to access https://www.customs.gov.vn/index.jsp?pageId=136&cid=93.

The system will ask you to fill in some information such as declaration number, business code, identity number, and Captcha code. After entering the complete information, the system will inform you of the location of your goods, the number of packages, the estimated arrival time, the tax payment status, etc.

How to look up electronic customs declarations for air shipments

For shipments exported/imported by air, looking up information on customs declarations is simpler compared to sea shipments. You just need to visit the official website of shipping carriers like DHL, FedEx, UPS, etc.

Enter the tracking number and press enter to see the information about the customs declaration and the shipment status.

What to note when looking up electronic customs declarations?

Although looking up electronic customs declarations is not difficult, you might struggle and waste time if you are not well-prepared.

It is important to carefully fill in the information about the declaration number, business code, and identity number to avoid mistakes.

Here, the identity number refers to the tax identification number registered with the General Department of Taxation. Usually, it is the tax identification number of the business owner.

In case you find any errors in the customs declaration, you should report them to the Customs promptly for timely action.

Guidelines for looking up other information

How to look up tax debts of a business

Step 1: Access the tax debt lookup service on the website of the Customs General Department at https://www.customs.gov.vn/index.jsp?pageId=140&cid=1198.

Step 2: Enter the business code, identity number, and enter the Captcha code. Press View information, and you will see all the information regarding the tax debts of the business.

How to look up tax payment for customs declarations

Similar to the previous information, looking up tax payment is not too complicated.

Step 1: Access the tax payment lookup service on the website of the Customs General Department at https://www.customs.gov.vn/index.jsp?pageId=135&cid=1197.

Step 2: Enter the declaration number, business code, and Captcha code. Then click Get information to view the tax payment status of the customs declaration.

Conclusion

Above is a detailed guide on how to look up customs declarations accurately, conveniently, and easily for you. Additionally, we also provide instructions for looking up some related information such as tax debts and tax payment. We hope this article will be helpful to you in your import/export activities. We wish your business even more success in the future! Follow FPT Shop for more interesting information!

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