Introducing 3 easy ways to save Word files that you shouldn’t miss

When working on a computer, knowing how to save Word files is an important step to ensure the safety of your documents. However, many people still do not know how to save Word documents quickly and effectively. In this article, FPT Shop will guide you through the most detailed steps to save Word files, helping you save time and effort. Let’s find out now!

Benefits of saving files in Word

When saving files in Word, you can rest assured that your documents are safely stored on your computer. On the contrary, if your computer encounters a sudden problem or you shut down the computer without saving the document, you may lose all your work. By saving files on Word regularly, you won’t have to worry about losing important documents if any unexpected issues occur.

Besides, knowing how to save Word files on your computer also helps you easily review and edit the documents later without needing an internet connection. At the same time, Word is also integrated with spelling and grammar checking tools that help you find and fix errors in the text quickly.

When saving files in Word, you can set a password and only you or people who know the password can access and edit the document. This ensures that your important documents are always secure.

Besides, you can easily share and save documents in various formats such as DOC, DOCX, PDF, allowing others to view and edit the content. You can also use Word files to print or photocopy documents if necessary. The Word software also provides search and sort tools, helping you quickly find and arrange parts of the text. When saving a file, you can use these features to search, edit, and arrange data efficiently.

If you want to save previous versions or restore data after editing, Word also has a feature to help you do that. You can save the file under a different name or use the Save As function to create a backup copy of the document.

Step-by-step guide on how to save Word files

To save a Word file to a folder on your computer, you just need to follow these 3 simple steps:

Method 1. How to save a Word file using the Save command

Step 1: On the Word document you are composing, click on the File tab and select Save in the top left corner.

Step 2: A list of options for saving file location will appear. Click on Browse to save the Word file to a folder. In this list, you have the following options:

• Recent: This command opens the most recent Word document you have used.
• OneDrive – Personal: Opens a document from your personal OneDrive.
• Other Web Locations: Opens a document from a school account or other work location.
• This PC: Opens a document in a folder displayed in Word.
• Add a Place: Opens a document from another storage location of your choice.
• Browse: Opens a folder on the computer.

Note: If you are using Word 2010, 2007, or 2003, you can skip this step and proceed directly to step 3.

Step 3: When a new dialog box appears, choose the save location and name the Word file in the File name section.

Step 4: Select the folder type you want to save the file in the Save as type section. You can also save the file in different formats such as PDF, Web Page,…

Step 5: Finally, click Save to complete the successful process of saving the Word file.

Method 2: Save a Word file using the Save As command

Step 1: To save a Word file to a folder on your computer, select the File tab. Choose Save As.

Step 2: Here, a list of file storage locations will appear. You select Browse.

• Recent: Opens the latest version of the Word document you have accessed recently.
• OneDrive – Personal: Opens a document from your personal OneDrive.
• Other Web Locations: Opens a document from a school account or other work location.
• This PC: Opens a document in a folder displayed in Word.
• Add a Place: Opens a document from another storage location of your choice.
• Browse: Opens a folder on the computer.

Step 3: In this dialog box, type the name of the file you want to search for in the Search box.

Step 4: Select the save location for the file and in the File name section, name the Word file.

Step 5: Finally, click Save to save the Word file.

Method 3: Save a Word file using keyboard shortcuts

Step 1: In the Word file you are composing, press the combination of keys Ctrl S to quickly save the document without clicking the mouse.

Step 2: A list of options for file storage locations will appear. You select Browse.

• Recent: Access the latest version of the Word document you have accessed recently.
• OneDrive – Personal: Opens a document in OneDrive.
• Other Web Locations: Opens a document from a school account or other work location.
• This PC: Opens a document in the computer and displayed in Word.
• Add a Place: Opens a document from another storage location you choose.
• Browse: Views documents on the computer.

Note: If you are using Word 2010, 2007, or 2003, you can skip this step and go directly to step 3.

Step 3: In the dialog box that appears, enter the name of the file you want to search for in the Search box.

Step 4: In the Save as type section, select the folder type you want to save. Using keyboard shortcuts to save a Word file also allows you to save text in various different formats.

Detailed guide on how to open a saved Word file

After opening a saved Word file, you can continue your work. Whether you have shut down your computer or restarted it, or working on another device, you can still open the file and continue composing or working on the document.

Open a saved Word file using the built-in command

To open a saved Word file using the built-in command, you can follow these steps:

Step 1: Open a new Word file and select the File tab. Choose Open.

Step 2: Find the Word file in the list displayed on the right by scrolling or using advanced search methods according to the name of the saved Word file.

Step 3: If you want to perform advanced search, click on Browse.

Step 4: When a new dialog box appears, enter the name of the file you want to search for in the Search box.

Step 5: Click Open to open the selected Word file.

Quickly open a saved Word file using keyboard shortcuts

To quickly open a saved Word file using keyboard shortcuts, you can perform the following quick steps:

Step 1: Press the Ctrl + O keys to open the Open dialog box.

Step 2: In this dialog box, you can find the saved file in the list displayed on the right using the scrollbar or search method by file names.

Step 3: If you want to perform advanced search, click on Browse.

Step 4: In the dialog box that appears, enter the name of the file you want to search for in the Search box.

Step 5: When you find the Word file you want to open, click on it and press Open.

Conclusion

Knowing how to save Word files will help you easily access the desired folder and save time in your daily work. You can also share documents through various formats and methods. From the above sharing, if you still have any questions about how to save Word files, please leave a comment below for FPT Shop’s support!