Simple Step-by-Step Guide to Creating Styles in Word that Many May Not Know

What is Style in Word? How to create Style in Word? To get the most detailed answer, follow the information below.

Learn about Style in Word and its applications

What is Style in Word?

Style is a tool available in Word that allows users to create and set formats such as font size, font color, line spacing, paragraph spacing, etc. for use in the editing process.

To give you a better idea of Style in Word, FPT Shop will give an example as follows: In editing a document, there will be sections formatted as follows. If you were to do it manually, you would have to highlight each section and then adjust the font, font size, font color, etc., one by one.

This method usually takes a lot of time, especially with long documents. However, when using the Style feature in Word, you only need to highlight the content and select the appropriate Style.

Applications of Style in Word

In addition to the predefined font, font size, font color, font style, etc. used as decorations, Style in Word is also used to format text into Heading 1, Heading 2, Heading 3, etc., to support automatic and quick table of content creation.

How to create Style in Word

Using existing Styles

Word comes with a built-in set of Styles with predefined formats such as font color, font size, italic font, bold font, etc. When editing a document, if you find a suitable Style, you can quickly use them by following these steps:

Step 1: Open the Word file on your computer > Highlight the section of text you want to apply a Style to > Choose Home tab.

Step 2: To display the full list of built-in Styles in Word, click on the expand arrow in the Styles section. The Styles pane will then be displayed.

Step 3: If you want to modify existing Styles in Word, right-click on the Style and then select Modify.

In the Modify Style dialog:

• Name: Style name.
• Style based on: The position for that Style.
• Style for following paragraph: Applies to the entire paragraph of text.
• Formatting: Section for editing font, font style, font size in the Style.
• Add to the Styles gallery: Add the Style to the display list.
• Automatically update: Automatically update when edited.
• Only in this document: Applies only to this document.
• New documents based on this template: Applies to all future documents.

Furthermore, you can format in more detail by clicking on the Format option.

Step 4: In the Modify Style dialog box, make changes to the Style name, font, font size, font color, alignment, line spacing, paragraph spacing, etc. in the Formatting section and then click OK.

Step 5: To apply the Style, you can highlight the content and choose the desired Style. Alternatively, you can select the Style first and then enter the text.

How to create a new Style in Word

If the existing Styles don’t suit your text, you can create a new Style in Word by following these steps:

Step 1: Select the Home tab > Choose the expand arrow in the Styles section. When the Styles pane appears, select New Style at the bottom.

Step 2: The Create New Style from Formatting dialog box appears. Enter a name for the Style and choose the desired text format, set other characteristics in the Formatting section, then click OK.

Step 3: After creating the new Style, you can apply it to your document by highlighting the content and clicking on the newly created Style.

Some tips when creating Styles in Word

Usually, it is best to complete entering the text before formatting the Style. This saves time and allows you to review the content once more to avoid mistakes.

You can use Styles for Heading 1, Heading 2, Heading 3, etc. to create an automatic table of contents for your document.

When editing or creating a Style, you can preview how the text will be displayed if that Style is applied in the preview pane below the Formatting section.

Answers to some common questions about creating Styles in Word

How to create an automatic table of contents after formatting Styles?

After formatting Styles for the main content to use them as headings, follow these steps:

Step 1: Place the cursor in the blank area where you want to insert the table of contents.

Step 2: Choose References tab > Choose Table of Contents > Select the appropriate table of contents style.

Can you delete Style formatting in Word?

The answer is YES. To remove Style formatting in Word, simply highlight the content that you want to remove formatting from > Select Normal Style in the Styles section.