What is Google Sheets? How to use and the amazing features of Google Sheets

Google Sheets is a powerful and flexible tool that helps users manage data, collaborate, and create effective reports. In this article, FPT Shop will introduce what Google Sheets is and its key features, as well as basic instructions on how to use Google Sheets.

What is Google Sheets?

Google Sheets, also known as Google Spreadsheets, is a free online spreadsheet application developed by Google and integrated with Google Drive. Google Sheets allows you to create diverse and rich spreadsheets, with the ability to edit and collaborate directly on the website. Google Sheets has many features similar to Excel, but also has different and superior advantages.

Google Sheets allows users to create, edit, and share spreadsheets on multiple devices. Google Sheets has many powerful and flexible features that help you manipulate data, analyze data, collaborate, and automate tasks.

How to Use Google Sheets

Create a Spreadsheet with Google Sheets

To create a new spreadsheet with Google Sheets, you can follow these steps:

Step 1: You can search for the keyword “Google Sheets” on Google or access it through the link: https://docs.google.com/spreadsheets/.

Note that you need to log in to your Google account before using Google Sheets.

Step 2: Next, you choose the plus sign as illustrated below, and you have immediately created a new spreadsheet. Then, you just need to fill in the fields like using Excel.

Import data from existing files

You can add existing files on your computer or files stored on your Drive to Google Sheets with simple steps as follows:

Step 1: After completing the creation of the Spreadsheet, you select “File” and then select “Import”.

Step 2: To upload files that you have saved from your computer, select “Upload”, then select “Browse”. You just need to choose the file and upload it.

After uploading the file, you will see a popup as shown below. You can edit the data location of this file by selecting “Import location” and choosing according to your needs. Select “Import data” to complete importing data into Google Sheets.

Rename the Spreadsheet and download it

After entering and editing your data, you can rename and download the Spreadsheet to your computer by following these steps:

Rename

You choose “File” and select “Rename”.

Download the Spreadsheet

You choose “File”, then select “Download” and choose the format that suits your purpose.

Share and Grant Access to Google Sheets

One of the useful features of Google Sheets is that you can share and grant access to others to view, edit, or comment on your spreadsheet. You can follow these steps:

Step 1: First, you click the “Share” button in the top right corner of the screen.

Step 2: In the Share dialog box, you can enter the email addresses of the people you want to share the file with, or click “Copy link” and paste into your email or message.

In this step, you can edit the “Public access” as follows:

• Limited: Only those who are entered with email address or shared access can open using this link.
• Anyone with the link: Anyone with an Internet connection and this link can view. You can choose the role to allow others the right to “View Only,” “Comment,” or “Edit.”

After selecting the appropriate information, click “Done” to finish.

Key Features of Google Sheets

Google Sheets has many basic features similar to other spreadsheet applications, but also has some other notable features, such as:

Formula and function support

With Google Sheets, you can use hundreds of formulas and functions to calculate, analyze, and process data. You can use formulas and functions to perform basic operations like addition, subtraction, multiplication, division, exponentiation, square root, or more advanced calculations like SUM, IF, VLOOKUP, and more.

You can also combine multiple formulas and functions together to create more complex formulas that suit your needs. You can also create charts, pivot tables, and other types of charts to present data in a dynamic and visual way.

Integration with other Google tools

In addition, you can also use Google’s collaborative tools to collaborate on the same spreadsheet. You can import and export data from other Google apps like Drive, Google Forms, and Google Translate. You can send or receive spreadsheets via email, create forms to collect data from others, or translate cells in the spreadsheet into other languages.

Support for extensions

Users can install extensions from the Google Workspace Marketplace to expand the capabilities of Google Sheets, such as adding analysis tools, charts, images, and more.

Efficient teamwork support

Google Sheets is an ideal platform for teamwork with sharing and collaboration features. You can easily share spreadsheets, set access permissions, and use comment features to interact quickly.

Automatic data saving

Google Sheets is a convenient and secure online spreadsheet tool. It stores all user changes in the cloud and allows users to restore or compare different versions of the document. Users do not need to worry about data loss due to computer or network malfunctions when using Google Sheets.

How is Google Sheets different from Excel?

Google Sheets and Excel are the two most popular spreadsheet applications today. However, they have some important differences that you need to know when choosing between the two tools. Some of the notable differences include:

• Google Sheets is an easy-to-use, fast, and can be used both online and offline. You don’t need to install software or purchase a Microsoft Office license to use Google Sheets. Whereas Excel requires you to buy a Microsoft Office license or subscribe to Office 365 to use it.
• Google Sheets supports online collaboration, allowing multiple users to work on the same spreadsheet and track each other’s changes in real-time. Excel can also allow online collaboration, but requires you to use OneDrive or SharePoint and the Office 365 version.
• Google Sheets has the advantage of easy data storage and sharing in the cloud. Excel has the advantage of working offline and using more advanced calculation formulas. Users should consider the characteristics and needs of their work to choose the most suitable spreadsheet application.

Conclusion

Above are detailed information about the question “What is Google Sheets” and its accompanying utilities. We hope it has helped you find the answer to the question “What is Google Sheets?”, understand how to use it, as well as its amazing features.

Learn more:

• Tổng hợp 15 tiện ích mở rộng trên Google Docs hữu ích mà bạn không nên bỏ qua
• Những tiện ích mở rộng hữu ích cho Chrome

To use Google Sheets effectively and quickly, you can refer to genuine laptop products at FPT Shop.

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