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Simple Excel trick: How to add a new line in Excel

By adding rows in Excel, you can easily organize additional data, calculation results, notes, etc. to the existing Excel data table. If you don't know how to add rows in Excel, then follow the article below with FPT Shop to learn more.

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5 November, 2023

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You are new to Excel spreadsheets and need to learn how to add rows in Excel to insert data or perform calculations but don’t know how? Adding rows in Excel allows you to organize and arrange information in the spreadsheet accurately while providing flexibility and convenience in handling data. So, let’s explore the simple steps below to learn how to add rows in Excel as desired.

Row and Row Number in Excel

In Excel, the term “row” is used to refer to a row in the spreadsheet. Each row in Excel has a unique row number for identification and working. Rows are usually numbered from 1, 2, 3, and continue to increase from top to bottom.

Rows are used to display and store your data, including values, calculations, text, and other objects. By adding, deleting, or editing rows in Excel, you can organize and process data flexibly and efficiently.

Among all the ways to add rows in Excel, simply inserting a row into the spreadsheet is always the simplest and easiest operation. However, mastering these operations will help you perform more complex tasks such as adding multiple rows or adding rows at different positions, which will be discussed later.

What you need to note when performing the methods to add rows in Excel is that the row will be added above the selected row. At the same time, the added row will also carry the row number of the selected row. Like this image below.

How to add rows in Excel

1. How to add rows in Excel from the right-click context menu

Step 1: Open the Excel spreadsheet you want to add rows into. Then click on the row position to select the row you want to add.

Step 2: Right-click on the selected row position (as shown in the image below is row number 4).

Step 3: From the displayed menu, select the Insert option to immediately insert a row into the selected position.

Instead of selecting the entire row at the insertion position, you can also add a row in Excel by simply selecting a cell within that row. The steps are as follows:

Step 1: Right-click to select a cell at the position where you want to add a row in Excel. This action will activate the right-click menu corresponding to that cell.

Step 2: Select the Insert… option from the displayed menu.

Step 3: You will see the Insert dialog box with options like Shift cells right (Insert cell before the mouse pointer position), Shift cells down (Insert a cell below the mouse pointer position), Entire row (Insert a row above the mouse pointer position), and Entire column (Insert a column before the mouse pointer position). In this article, we will choose the option Entire row and click the OK button.

Step 4: Immediately, a new row will be added to the position of the selected cell in your Excel data table.

The method of adding rows in Excel using the above solution is suitable for those who have a habit of using right-click in Excel to perform tasks. In case you prefer to use smarter tools like the buttons on the ribbon toolbar, then the following method of adding rows in Excel will help you.