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The Ultimate Guide to Passport Renewal Procedures in Hanoi

To cross borders and explore the world, a passport is essential. Let's delve into the intricate details of the passport renewal process in Hanoi, ensuring a seamless journey for your future adventures.

Administrator

23 July, 2024

Many people encounter difficulties when preparing their passports for international travel due to a lack of knowledge about the requirements and procedures. Let’s explore the detailed passport renewal process in Hanoi with Bach Hoa XANH!

1Passport Issuance/Renewal Cases

Can a valid passport be renewed?

If your passport is valid for less than 6 months, you are eligible for a new passport with a 10-year validity. However, if your passport is valid for more than 6 months, you can only renew it for the remaining validity period.

Eligible for passport renewal

What to do if your passport is full?

If your passport is full, you will need to apply for a new passport at a cost of 200,000 VND. The procedure is similar to renewing an expired passport.

Damaged or Lost Passport

In the event of a lost passport, within 48 hours, you must report it to the nearest immigration control agency using form M08 to invalidate the lost passport. The typical fee for this is 400,000 VND. Finally, follow the regulations to apply for a new passport.

Learn more about procedures and fees on our website!

2Online Passport Application Procedure

Simply schedule an online appointment and fill out the passport application form (X01). The applicant will then go to the Bureau/Room of Immigration Management to complete the procedures for taking photos, fingerprinting, paying fees, and receiving their passport as usual, with their photo attached.

Schedule an appointment for a passport

Note: Children from 0 to under 14 years old must obtain confirmation from the Ward/Commune People’s Committee in the X01 form with a pasted photo. Bring the original birth certificate and household registration book, along with 2 certified copies and 2 photos (4×6 size). There is no need to bring the children to the passport office.

Step 1: Online Application

+ Complete all the information on the website: https://hochieu.xuatnhapcanh.gov.vn/.

If you wish to keep your old passport when renewing due to expiration, fullness, etc.: In Section 14 – “Details of the application, if any,” write “Keep the old passport”

Schedule an appointment and then print a copy to submit with your application.

Step 2: Prepare the Application Package

The application package includes:

Application Form X01 (Completed in Step 1)
Original CCCD (If using a 9-digit ID card, go to the ward/commune police – where the permanent residence is registered, to get confirmation on the X1 form with a pasted photo => Then take the declaration and household registration book to apply for a passport)
Original temporary residence book (if applying at the place of temporary residence)
Old passport (will be returned)
In case of reporting a lost passport, submit a loss report: Form X08

Refer to for convenience in the procedure of issuing/receiving cards.

Step 3: Submit the Application

Submit the application at the Immigration Management Room (44 Pham Ngoc Thach, Dong Da / 6 Quang Trung, Ha Dong)

Procedure: Submit your ID card at the counter => Wait to be called for a photo (re-fill the form if it cannot be found, which takes a few minutes)

After taking the photo => The officer will guide you to print the declaration with a code, barcode, and serial number.

Pay the fee of 20,000 VND => Wait to be called.

Receive the result at the counter and pay the procedure fee of 200,000 VND, or you can authorize the post office to receive it on your behalf for a fee of 10,000 VND.

Note: For adults, it is mandatory to take the photo at the public security agency.

3Direct Passport Application Procedure

Step 1: Prepare Documents for Passport Application

Passport Application Form X01: Complete all information and sign
2 new 4×6 photos with a straight face, bareheaded, and a white background
Long-term temporary residence book KT3: For people from other provinces who do not have a citizen ID card
ID card or citizen ID card that is still valid
Old passport that is damaged or valid for less than 30 days (will be returned)
Loss report: Form X08 (in case of reporting loss)

Step 2: Submit the Passport Application

Submit the application at the Hanoi Immigration Management Police at 44 Pham Ngoc Thach, Dong Da, Hanoi

Or at the Immigration Management Bureau at 44-46 Tran Phu, Dien Bien, Ba Dinh

Working hours: Monday to Friday

Understand the procedures to apply for a passport easily

Step 3: Receive the Passport

Processing time: No more than 8 days from the date of receipt of the valid application by the Hanoi Public Security. And no more than 3 days for those who apply for a passport for the first time at the Immigration Management Bureau.

Passport validity: 10 years for citizens aged 14 and over, 5 years for citizens under 14, and 5 years for passports issued jointly to a citizen’s child.

Reference:

Frequently asked questions

The process is straightforward and can be completed in a few steps. First, prepare the required documents, which include a completed application form, your old passport, and two photos. Then, go to the Department of Immigration Control at 44-46 Trần Phú, Ba Đình to submit your application. Pay the fee and wait for your new passport, which will be ready in about 15 days.

You can download the form from the website of the Vietnam Immigration Department (www.immigration.gov.vn). Alternatively, you can get a hard copy from the Department of Immigration Control office in Hanoi.

Yes, the photos must be 4×6 cm in size, taken within the last six months, and against a white background. Your face should be clearly visible and without glasses or headwear unless for religious purposes.

The standard processing time is approximately 15 days from the date of submission. However, an expedited service is available for an additional fee, reducing the processing time to 7 days or even 2 days, depending on your needs.

Yes, you can renew a damaged or lost passport. In the case of a damaged passport, you will need to provide an explanation letter along with the damaged passport. For a lost passport, you will need to submit a police report in addition to the other required documents.

Yes, for minors under 14 years of age, the application must be signed by a legal guardian, and the guardian’s identification document must be presented. Additionally, the minor’s birth certificate and family book are required.

The standard fee for renewing a 48-page passport is 200,000 VND. There are additional fees for expedited services, with the 7-day option costing an extra 300,000 VND and the 2-day option costing an additional 600,000 VND.

Currently, the online passport renewal service is only available for Vietnamese citizens residing abroad. For those in Hanoi, the process must be completed in person at the Department of Immigration Control office.

The office is open during regular business hours, Monday to Friday, from 8:00 am to 11:30 am and 1:30 pm to 4:30 pm. It is recommended to arrive early to avoid potential crowds and long wait times.

Yes, you can renew your passport at any time, regardless of its expiration date. However, keep in mind that the remaining validity period of your current passport will not be added to the new passport.