What is Excel Macro? Unleash the hidden power of Excel Macro for optimizing work productivity on spreadsheets.

Excel is one of the most popular spreadsheet applications in the world. It is not just a tool for organizing data and calculating, but also the platform for a powerful technology called “Excel Macro.” If you’re wondering, “What is Excel Macro and why is it important?” then let’s find the answer in this article with FPT Shop.

What is Excel Macro?

Excel Macro is not a unfamiliar term for those who use spreadsheets. It is a powerful tool that helps automate repetitive tasks and even the most complex tasks in Excel. Basically, Macro is like a recorder with the ability to “record” the steps you’ve taken and then “playback” them whenever you need.

For example, you can use Macro to automatically create daily reports with just a click or to perform hundreds of calculations with thousands of rows of data without having to do it manually step by step.

Why is Excel Macro important?

In an increasingly digital world, optimizing and automating work becomes more necessary than ever. That’s why Excel Macro plays such an important role. Here are some benefits of using this feature:

• Enhance work efficiency: Macro helps automate repetitive tasks, minimizing the time and effort you have to put in.
• Minimize errors: When a process is automated by Macro, the potential for human errors is significantly reduced.
• Flexibility and customization: You can design Macros according to your specific needs, creating custom solutions for each specific problem. If there are any changes in the process, you can easily edit the Macro without having to start from scratch.
• Optimize work processes: Macro helps you analyze and review work processes, helping to optimize and improve them.
• Cost and resource savings: When work is automated and more efficient, you can save costs for personnel and other resources.

How to create and use Excel Macro

Excel is one of the most powerful tools for data processing and task automation. But to do that, you need to know how to create Excel Macro. Macro is a series of commands and actions that you can record and then run automatically. This helps you save time, reduce errors, and increase work efficiency. Here is the general process to create and use Excel Macro:

Step 1: Prepare

Before starting to create a Macro, you should clearly define your goals. This includes identifying specific tasks that you want to automate. You need to know your target and what the ultimate goal is. This will help you create a more effective Macro.

Step 2: Open Excel and record Macro

The next step is to open Excel and start recording Macro. To do this, you need to select the View tab on the toolbar, then choose Macros and Record Macro.

Name your Macro and choose where to store it. You can also add a description if necessary.

Now, you will record your actions in Excel. Every action you take while recording the macro will be recorded and can be played back automatically later.

Step 3: Perform tasks

During the process of recording Macro, you can perform any tasks you want to automate. For example, you can add data, perform calculations, format spreadsheets, or even create charts.

Step 4: Stop and save Excel Macro

Once you have completed your tasks, you can stop recording the macro by going back to the View tab, choosing Macros and then selecting Stop Recording. Your Macro will be stored in Excel and you can run it anytime.

Step 5: Run Excel Macro

To run the macro, you simply go back to the View tab, choose Macros, select the Macro you want to run, and click Run. Excel will perform the recorded tasks automatically, helping you save time and effort.

Step 6: Assign Macro to a button or shortcut key (optional)

If you want convenience, you can assign Macro to a button on the toolbar or a shortcut key. This will help you quickly access Macro without having to go through the “Macros” menu.

In general, those are the basic steps to create and use a Macro in Excel. Now, let’s move on to a real-life example to help you understand more about Excel Macro.

Real-life Example of Using Excel Macro

Here is a specific example of creating a macro in Excel to process data in a spreadsheet.

Example: Automatically calculate students’ average scores

Suppose you are a teacher and you have an Excel sheet containing information about students’ scores in your class. The sheet has the following structure:

You want to calculate the average score of each student and add a “Average Score” column to the spreadsheet. Here’s how you can create a macro to do this:

Step 1: Record Macro

Open Excel and open the worksheet containing student data.

Select the “Average Score” cell of the first row (row 2). Enter the formula to calculate the average score, for example: =(C7+D7+E7)/3.

Copy this formula to all cells in the “Average Score” column for all students (use the drag-and-drop operation).

Step 2: Stop and save Excel Macro

Go back to the View tab, choose Macros, and select Stop Recording.

Your Macro is now saved and can be run anytime.

Step 3: Run Excel Macro