People are accustomed to using identity cards, so when switching to making a smart ID card, it is inevitable to feel “confused” along with a lot of questions that need to be answered. This is a compilation of frequently asked questions and specific answers.
1 What is a Smart ID Card with a Chip?
In January 2021, the Prime Minister issued Decision 1368/QD-TTg approving the investment policy for the project on production, issuance, and management of Smart ID Cards with chips.
Overview of the Smart ID Card with a chip
According to this decision, the Smart ID Card with a chip is a smart card that allows the integration of a large amount of diverse data, including insurance, driver’s licenses, and more. Through this Smart ID Card, government agencies, organizations, and units can identify and authenticate the owner’s identity, and it also serves as a key to access citizen information in the national database system.
The Smart ID Card with a chip is similar in size to an ATM card and has a metal contact point for data reading.
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2 Frequently Asked Questions about the Smart ID Card with a Chip
Who needs to get the Smart ID Card?
According to Clause 23 of the Law on Smart ID Cards 2014 and Clause 5 of Decree 05/1999/ND-CP, the following subjects are required to obtain a Smart ID Card before July 1, 2021:
– Citizens using Smart ID Cards with barcodes who are 25, 40, or 60 years old or have expired ID cards;
– Cards that are damaged and cannot be used;
– Changes in information such as surname, middle name, given name, or physical characteristics;
– Correction of gender or place of birth;
– Errors or inaccuracies in the information on the card;
– Lost or stolen Smart ID Cards or ID cards;
– Citizens using ID cards who change their registered permanent residence outside the province or centrally-run city;
– Those who have regained Vietnamese citizenship according to the Law on Vietnamese Nationality.
Individuals using ID cards and Smart ID Cards who do not comply with the regulations on the procedure for obtaining a Smart ID Card with a chip may be subject to penalties.
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What are the benefits of using the Smart ID Card?
The Smart ID Card with a chip has 12 numbers and offers high security, large storage capacity, and the ability to integrate multiple citizen information such as health insurance, driver’s licenses, and tax information. Therefore, citizens only need to carry their Smart ID Card and no longer need to bring multiple documents when performing administrative procedures.
Additionally, according to the Ministry of Public Security, the use of Smart ID Cards with chips minimizes the risk of identity fraud.
How secure is the information on the Smart ID Card, especially in the event of card loss?
The Smart ID Card with a chip offers high security with digital signatures, making it difficult to forge, and ensures reliability in financial transactions.
Moreover, the chip has the capability to store biometric information (such as fingerprints), enabling accurate authentication and reducing the risk of card impersonation.
What documents are required when applying for the Smart ID Card?
You need to bring one of the following legal documents to prove the content of the change and to update or supplement the information in the Smart ID Card application, such as a household registration book or temporary residence book, and a birth certificate.
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Which documents must be changed after obtaining the Smart ID Card with a chip?
- Passport
- Bank account
- Property documents, land use rights certificates (“red book”)
- Notification to the tax authority
- Social insurance book
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Where can I apply for the Smart ID Card with a chip?
The Smart ID Card management agency of the district-level public security authority and equivalent administrative units shall receive and process applications for the issuance, replacement, or re-issuance of Smart ID Cards for citizens with permanent or temporary residence registration in their respective localities.
The Smart ID Card management agency of the provincial-level public security authority shall receive and process applications for the issuance, replacement, or re-issuance of Smart ID Cards for citizens with permanent residence registration within the province or centrally-run city and for citizens who need to replace their Smart ID Cards as specified in Points a and b, Clause 1, Article 23 of the Law on Smart ID Cards, as well as for the re-issuance of Smart ID Cards for citizens with permanent residence registration in other provinces or centrally-run cities.
The Smart ID Card management agency of the Ministry of Public Security shall receive and process applications for the replacement of Smart ID Cards at the request of citizens and in other special cases decided by the head of the Smart ID Card management agency of the Ministry of Public Security.
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Can people from other provinces apply for the Smart ID Card with a chip in Ho Chi Minh City?
According to the Ho Chi Minh City Police, they will accept applications and issue Smart ID Cards with chips to all citizens with permanent or temporary residence registration in the city.
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Can I apply for a Smart ID Card in Ho Chi Minh City if I don’t have a temporary residence book?
Regarding this issue, the District 3 Police suggested that those without a temporary residence book should contact the ward-level police where they are residing temporarily to receive guidance and avoid having to travel back and forth multiple times.
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What is the procedure for applying for the Smart ID Card with a chip for the first time?
- Submit a request for the issuance of a Smart ID Card with a chip
- Receive the request and provide guidance on the procedure
- Take a photo and collect fingerprints
- Receive the Smart ID Card
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Procedure for replacing an ID card or a Smart ID Card with a barcode to a Smart ID Card with a chip
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What is the fee for obtaining the Smart ID Card with a chip?
Currently, due to the impact of the COVID-19 pandemic, the fee for the issuance of Smart ID Cards with chips is reduced by 50% until June 30, 2021. Therefore, the amount that citizens must pay when applying for the Smart ID Card is as follows:
- For those transitioning from a 9-digit or 12-digit ID card to a Smart ID Card: The fee is VND 15,000 until June 30, 2021, and VND 30,000 thereafter.
- For those replacing their Smart ID Card: The fee is VND 25,000 until June 30, 2021, and VND 50,000 thereafter.
- For re-issuance of a Smart ID Card due to loss or in the case of regaining Vietnamese citizenship: The fee is VND 35,000 until June 30, 2021, and VND 70,000 thereafter.
Cases of fee exemption:
- Replacement of Smart ID Cards due to changes in administrative boundaries as stipulated by the State
- Replacement or re-issuance of Smart ID Cards for citizens who are fathers, mothers, wives, husbands, or children under 18 years old of martyrs; war invalids and those who enjoy preferential treatment as war invalids; children under 18 years old of war invalids and those who enjoy preferential treatment as war invalids; wounded soldiers; citizens with permanent residence in border communes, district-level islands; ethnic minorities in communes with particularly difficult socio-economic conditions; citizens belonging to poor households as prescribed by law.
- Replacement or re-issuance of Smart ID Cards for orphans under 18 years old who have no guardianship.
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What should I pay attention to when taking a photo for the Smart ID Card with a chip?
You can wear light makeup when taking the photo for your Smart ID Card, but avoid heavy makeup that significantly alters your appearance, as this may cause difficulties in identification and verification. Keep your head uncovered, with neat hair that does not cover your face or ears, and do not wear glasses.
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What is the meaning of the 12 numbers on the Smart ID Card with a chip?
The first 3 digits represent the code of the province or centrally-run city where the citizen was born, or the country code if the citizen was born abroad.
The next digit indicates the citizen’s gender.
The following 2 digits represent the citizen’s year of birth.
The last 6 digits are random numbers.
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How long does it take to receive the Smart ID Card?
According to Clause 25 of the Law on Smart ID Cards 2014, from the date of receiving a complete application, the Smart ID Card management agency must issue, replace, or re-issue the Smart ID Card to the citizen within the following time limits:
- For cities and towns, no more than 07 working days for issuance and replacement, and no more than 15 working days for re-issuance.
- For mountainous, border, and island districts, no more than 20 working days for all cases.
- For other areas, no more than 15 working days for all cases.
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How can I check if my Smart ID Card with a chip is ready?
You can call the hotline 1900.0368 – the Smart ID Card inquiry hotline of the Ministry of Public Security – to check if your Smart ID Card with a chip is ready.
How to look up personal information on the Smart ID Card with a chip
- Scan the QR code on the Smart ID Card with a chip
- Access the National Database on Population
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How to scan information from the Smart ID Card with a chip?
If you are using an Android phone, download the Google Lens app.
For iPhones, simply open the camera and point it at the QR code on the Smart ID Card, and the result will appear on the screen.
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What should I do if there is a mistake on my Smart ID Card with a chip?
In case of any errors or inaccuracies on your Smart ID Card with a chip, please go to the local police station to request a replacement and re-issuance.
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Can I still use my old ID card or Smart ID Card after obtaining the new Smart ID Card with a chip?
If your old ID card or Smart ID Card is still clear and legible, it will not be cut and can be kept when you apply for the new Smart ID Card with a chip, and you can continue to use it for transactions and administrative procedures until you
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